Administration Assistant

Baker & Magin Valuers; Newcastle City Council; On-site; AUD 34,000 - 44,000; Part time

Job summary

Baker & Magin Valuers in Merewether Heights NSW is seeking an experienced Administration Assistant to join a boutique property valuation firm and support the day-to-day operations.

Initially a 2-day-per-week role with potential to move to 3–5 days; the successful candidate will assist with reports, transcription, and office tasks while handling confidential information and using Microsoft Office and Xero.

Qualifications

• At least 5+ years experience as an administration assistant, preferably in the property valuation industry.
• Experience handling 'commercial in confidence' information.
• Experience with transcription.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook and Access).
• Strong organisational skills and ability to prioritise and multi-task.
• Excellent written and verbal communication.
• Experience with Xero accounting software.
• Detail-oriented and accurate.

Responsibilities

• Managing general office administration tasks including emails, telephone enquiries, and document management
• Assisting with the production of valuation reports, ensuring deadlines are met and reports are of high-quality

Skills

Administration

Time management

Communication

Microsoft Office

Xero

Attention to detail

Interpersonal skills

Tools

Microsoft Word

Excel

Outlook

Access

Xero

Job description

Baker & Magin Valuers – Merewether Heights NSW

Boutique property valuation firm seeking experienced Administration Assistant to join their team and contribute to a positive and productive work environment.

This position is initially on a 2 day per week basis, with the potential to move to 3-5 days in the future.

Ideally, we are seeking someone who is able to start immediately.

Baker & Magin Valuers comprises a boutique valuation firm specialising primarily in the valuation of hotels, motels, licenced clubs, commercial and industrial properties. We operate out of a residential location, providing a casual/flexible working environment.

You will be joining a very small team of supportive and inclusive staff members. As an Administration Assistant, you will play a key role in the day-to-day running of the business and be responsible for assisting with all stages of production of property valuation reports.

Key Responsibilities

• Managing general office administration tasks including emails, telephone enquiries, and document management
• Assisting with the production of both short form and long form valuation reports, ensuring deadlines are met and reports are of high-quality.

About You

• At least 5+ years experience as an administration assistant, with prior experience in the property valuation industry looked upon favourably.
• Experience in dealing with 'commercial in confidence' information.
• Experience with transcription.
• Proficiency in Microsoft Office Suite (in particular, Word, Excel, Outlook and Access).
• Strong organisational skills, with ability to prioritise and multi-task.
• Confidence in managing and prioritising daily tasks independently.
• Excellent written and verbal communication skills.
• Experience with Xero accounting software.
• A keen eye for detail and a commitment to accuracy.
• Excellent communication and interpersonal skills
• A positive attitude and ability to work autonomously and part of a team.

Beneficial Experience

• RP Data
• Valocity/Cotality valuation delivery platforms