Administration All-Rounder

Allcast Precast; Woombye; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Permanent role

Friendly team

Career growth

Social events

Job summary

Allcast Precast, a family-owned manufacturing business based in Woombye on the Sunshine Coast, is seeking a hands-on administrator to support production and logistics. You will liaise with suppliers and customers to keep operations running smoothly and ensure invoices and communications are accurate.

With 3+ years of administration experience, you’ll bring strong organisational skills, attention to detail and a customer-focused approach.

Qualifications

• 3+ years of administration experience.
• Strong organisational and time management skills.
• Excellent written and verbal communication.
• High attention to detail and accuracy.
• Positive attitude and willingness to help.
• Ability to manage multiple tasks and priorities.
• Experience with Microsoft Office and Xero (preferred).

Responsibilities

• Order production materials and monitor stock levels.
• Coordinate supplier deliveries and receipting goods.
• Prepare and issue invoices via Xero.
• Speak with customers about deliveries, payments and after-sales inquiries.
• Answer incoming phone calls and emails.
• Assist the logistics team to ensure deliveries run on schedule.
• Prepare customer pool equipment packages prior to dispatch.
• Order office supplies and support day-to-day administration.
• Build positive relationships with customers, suppliers and colleagues.

Skills

Administration

Organisational skills

Communication skills

Attention to detail

Multitasking

Microsoft Office

Tools

Xero

Job description

This is a hands-on administration role that sits at the heart of our production and logistics team. You'll work closely with suppliers, customers and internal departments to help keep our operations running smoothly. If you're someone who loves being organised, enjoys working with people and takes pride in getting the details right, this could be the perfect opportunity for you.

Key Responsibilities

• Ordering production materials and monitoring stock levels
• Coordinating supplier deliveries and receipting goods
• Preparing and issuing invoices through Xero
• Speaking with customers regarding deliveries, payments and after-sales enquiries
• Answering incoming phone calls and emails
• Assisting the logistics team to ensure deliveries run on schedule
• Preparing customer pool equipment packages prior to dispatch
• Ordering office supplies and supporting day-to-day administration
• Building positive relationships with customers, suppliers and colleagues

About You

• At least 3+ years of administration experience
• Strong organisational and time management skills
• Excellent communication skills, both written and verbal
• High attention to detail and accuracy
• A positive attitude and willingness to help wherever needed
• The ability to manage multiple tasks and priorities
• Experience using Microsoft Office (Word, Excel, and Outlook) and Xero (preferred but not essential)
• A professional and customer-focused approach
• Ability to start work early Monday to Friday (with the benefit of early finishes)

About Us

• Allcast Precast is a family-owned manufacturing business based in Woombye on the beautiful Sunshine Coast, a short drive from Maroochydore and Nambour. With more than 65 years of industry experience, we manufacture luxury fully tiled plunge pools plus our well-renowned water tanks and wastewater solutions.
• Competitive salary based on experience
• Permanent full-time position (38 hours per week)
• Stable, growing Sunshine Coast business
• Friendly, down-to-earth team environment
• Quarterly team social events such as X-Golf, bowling, go-karting, Skirmish, Survivor challenges and more
• A workplace where your contribution is valued and recognised
• Opportunities to grow your skills and build a long-term career