Reception & Administration Coordinator

Steelman Fabrications; City of Brisbane; On-site; AUD 70,000 - 75,000; Full time

Benefits offered by this job

Training in our systems

Free street parking

Two-week Christmas shutdown

Job summary

Steelman Fabrications is seeking an Office Administrator to manage reception, general administration, and accounts support in a busy steel fabrication business in Brisbane.

You will welcome visitors, handle emails, process invoices, and maintain project documentation while supporting the Director and office team. Monday–Friday, 7:30am–4:00pm with parking nearby and training in our systems.

Qualifications

• 1–3+ years' experience in administration, reception or a similar office role.
• Strong organisation and attention to detail.
• Friendly and professional phone and face-to-face manner.
• Confidence using computers and learning new systems.
• Good written and verbal communication skills.
• Ability to manage multiple tasks and follow established processes.
• Proactive approach to following up and getting things completed.
• Experience with MYOB, Microsoft Office, Teams or SharePoint would be an advantage.

Responsibilities

• Welcoming visitors and answering incoming phone calls.
• Managing shared email inboxes and general office administration.
• Processing supplier invoices, purchase orders and delivery dockets.
• Assisting with customer invoicing and accounts administration in MYOB.
• Scanning, filing and maintaining project and company documentation.
• Preparing and organising job sheets, drawings and fabrication work packs.
• Updating information in Microsoft Teams, SharePoint and internal systems.
• Coordinating administrative requirements for deliveries and collections.
• Providing administrative support to the Director and wider office team.

Skills

Reception

Administration

Accounts support

Organisational skills

Communication

Multi-tasking

Tools

MYOB

Microsoft Office

Teams

SharePoint

Job description

This is a varied role combining reception, general administration, accounts support and document control. You'll be the first point of contact for our office while also helping keep the day-to-day administration of a busy steel fabrication business running smoothly.

Key responsibilities

• Welcoming visitors and answering incoming phone calls
• Managing shared email inboxes and general office administration
• Processing supplier invoices, purchase orders and delivery dockets
• Assisting with customer invoicing and accounts administration in MYOB
• Scanning, filing and maintaining project and company documentation
• Preparing and organising job sheets, drawings and fabrication work packs
• Updating information in Microsoft Teams, SharePoint and internal systems
• Coordinating administrative requirements for deliveries and collections
• Providing administrative support to the Director and wider office team

About you

• 1–3+ years' experience in administration, reception or a similar office role
• Strong organisation and attention to detail
• A friendly and professional phone and face-to-face manner
• Confidence using computers and learning new systems
• Good written and verbal communication skills
• The ability to manage multiple tasks and follow established processes
• A proactive approach to following up and getting things completed
• Experience with MYOB, Microsoft Office, Teams or SharePoint would be an advantage, but isn't essential

About us

Steelman Fabrications is an established, family-run steel fabrication business located in Eagle Farm. We work across a range of commercial and industrial projects and pride ourselves on practical service, reliable delivery and a strong team culture.

$70,000–$75,000 + super, depending on experience

Monday–Friday role – standard hours 7:30am–4:00pm

Some flexibility around working hours for the right person

Easy, free street parking at our Eagle Farm location

Two-week Christmas shutdown

Training in our systems and processes

A stable role with plenty of variety and responsibility

The opportunity to work closely with management and become a key part of our office team