Administration All Rounder

Mainstream Industries; Singleton Council; On-site; AUD 60,000 - 75,000; Full time

Job summary

Mainstream Industries seeks an Admin Officer to manage onboarding, inductions, and staff compliance at our Singleton Head Office. You will act as the first point of contact, handling reception duties and general administration to support operations across Newcastle mining sites and our head office.

The role requires strong organisational skills, confidentiality, and proficiency with MS Office. Familiarity with Avetta (Pegasus) and Ideagen is beneficial.

Qualifications

• Minimum 3 years in a reception/administration role.
• Strong organisational skills and ability to prioritise.
• High initiative and ability to work with minimal supervision.
• Experience with Avetta (Pegasus) and Ideagen.
• Strong verbal and written communication.
• High accuracy and attention to detail.
• Proficient MS Office suite.
• Confidentiality at all times.
• Desirable: tertiary Office Administration qualification.

Responsibilities

• Complete onboarding process for all new employees.
• Organise inductions, training and medicals for staff.
• Ensure employees are site compliant and ready to work.
• Accounts support (AP/AR) to cover leave etc.
• Reception duties: greet visitors and answer calls.
• Data entry as required.
• Provide administration support to other staff.

Skills

Organisational skills

Attention to detail

Confidentiality

Communication skills

MS Office

Initiative

Education

Office Administration qualification

Tools

Avetta (Pegasus)

Ideagen

Job description

Admin officer role is to ensure staff are site compliant, general reception and administration duties and be the "Director of First Impressions" for visitors and callers to Mainstream Industries office. Maintain employee personnel files and induction status.

Key responsibilities

• Complete "Onboarding" process for all new employees
• Organise and book inductions, training and medicals for all employees (existing & new recruits)
• Ensuring that employees are site compliant and ready to work
• Accounts support (Payable and receivable) to cover leave etc
• Receptionist duties (greeting visitors to the office and taking & making telephone calls)
• Data entry as required
• Provide administration support as required to other staff

About you

• Minimum of three (3) years experience in a reception and administration support role
• Proven organisational skills with the ability to prioritise conflicting demands
• High level of initiative and the ability to work with minimal supervision
• Experience with Avetta (Pegasus) and Ideagen
• Well developed verbal and written communication skills
• High level accuracy and attention to detail
• High level computing skills using the MS Office suite
• Proven ability to maintain the strictest confidentiality
• Preferred: Tertiary qualifications in Office Administration

school hours and flexible working arrangement will be considered for the right person

About us

Mainstream Industries delivers excellence in industrial and commercial cleaning services that our customers contract us to deliver, throughout Newcastle and the mining sites in the Hunter Valley. Mainstream currently operates from the Head Office in Singleton.