Onboarding & Admin Coordinator - Flexible Hours

Mainstream Industries; Singleton Council; On-site; AUD 60,000 - 75,000; Full time

Job summary

Mainstream Industries seeks an Admin Officer to manage onboarding, inductions, and staff compliance at our Singleton Head Office. You will act as the first point of contact, handling reception duties and general administration to support operations across Newcastle mining sites and our head office.

The role requires strong organisational skills, confidentiality, and proficiency with MS Office. Familiarity with Avetta (Pegasus) and Ideagen is beneficial.

Qualifications

• Minimum 3 years in a reception/administration role.
• Strong organisational skills and ability to prioritise.
• High initiative and ability to work with minimal supervision.
• Experience with Avetta (Pegasus) and Ideagen.
• Strong verbal and written communication.
• High accuracy and attention to detail.
• Proficient MS Office suite.
• Confidentiality at all times.
• Desirable: tertiary Office Administration qualification.

Responsibilities

• Complete onboarding process for all new employees.
• Organise inductions, training and medicals for staff.
• Ensure employees are site compliant and ready to work.
• Accounts support (AP/AR) to cover leave etc.
• Reception duties: greet visitors and answer calls.
• Data entry as required.
• Provide administration support to other staff.

Skills

Organisational skills

Attention to detail

Confidentiality

Communication skills

MS Office

Initiative

Education

Office Administration qualification

Tools

Avetta (Pegasus)

Ideagen

Job description

Mainstream Industries seeks an Admin Officer to manage onboarding, inductions, and staff compliance at our Singleton Head Office. You will act as the first point of contact, handling reception duties and general administration to support operations across Newcastle mining sites and our head office.

The role requires strong organisational skills, confidentiality, and proficiency with MS Office. Familiarity with Avetta (Pegasus) and Ideagen is beneficial.