Administration & Accounts Officer

Ultra refrigeration Pty Ltd; Sydney; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Friendly workplace culture

Job summary

Ultra Refrigeration Pty Ltd, an Australian owned and operated company, is seeking an experienced Administration and Accounts Officer. This hands-on role combines administration, payroll, and office coordination to support management, staff, customers and suppliers.

The position offers stability, growth, and a collaborative workplace culture. You will handle payroll, AP/AR, tax calculations, reconciliations and reporting, while maintaining data accuracy and timely communications.

Qualifications

• Experience in administration and accounts roles.
• Payroll processing experience.
• Strong accounts payable/receivable experience.
• Excellent organisational and time management skills.
• Attention to detail and accuracy.
• Strong written and verbal communication.

Responsibilities

• Process accounts payable and accounts receivable.
• End-to-end payroll processing.
• NSW Payroll Tax calculations, monthly returns and annual reconciliations.
• Bank, debtor and creditor reconciliations.
• Customer and supplier account enquiries.
• General office administration and correspondence.
• Document management and record keeping.
• Data entry and system maintenance – Xero and AroFlo.
• Prepare reports and supporting documentation.
• Support management with administrative and operational needs.

Skills

Payroll processing

Accounts payable

Accounts receivable

Data entry

Xero

AroFlo

Documentation

Tools

Xero

AroFlo

Job description

Reporting to the leadership team, you will play a key role in the day-to-day administration and financial operations of the business. This is a hands-on role combining administration, accounts, payroll and office coordination responsibilities. You will work closely with management, employees, customers and suppliers to ensure the business continues to operate efficiently and professionally.

Key responsibilities

• Accounts payable and accounts receivable processing
• End-to-end payroll processing
• NSW Payroll Tax calculations, monthly returns and annual reconciliations
• Bank, debtor and creditor reconciliations
• Customer and supplier account enquiries
• General office administration and correspondence
• Document management and record keeping
• Data entry and system maintenance - Aroflo and Xero
• Preparation of reports and supporting documentation
• Assisting management with administrative and operational requirements

About you

• Previous experience in an Administration and Accounts role
• Demonstrated payroll processing experience
• Strong accounts payable and receivable experience
• Excellent organisational and time management skills
• High level of accuracy and attention to detail
• Strong written and verbal communication skills
• Highly organised and detail-oriented
• Reliable, accountable and follows tasks through to completion
• Communicates professionally and confidently
• Permanent full-time position
• Stable and growing business
• Supportive leadership team
• Friendly and collaborative workplace culture
• Variety and autonomy in your role
• Opportunity to become a valued long-term member of the team

Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?
• How many years' experience do you have as an Accounts and Administration Officer?
• How much notice are you required to give your current employer?
• Do you have data entry experience?
• How many years of accounts payable experience do you have?
• Have you completed a Xero Payroll certification?
• Do you have experience using AroFlo?

Construction

Welcome to Ultra Refrigeration

Ultra Refrigeration Pty Ltd is an Australian owned and operated company offering refrigeration and air conditioning installation and service to the commercial sector.

Ultra Refrigeration was established in 2001 emanating from a perception that there was a need within the industry for a company that went back to basics, one that possessed those attributes intrinsically sought by customers i.e., a company that is reliable, offering the highest standard of workmanship with a strong focus on customer service and satisfaction.

The core philosophy of Ultra Refrigeration; "working together, we'll make it happen".

As attitudes and business methods of other Refrigeration and Air Conditioning companies force them to focus inward as they expand their repertoire in order to be more competitive, Ultra Refrigeration endeavour to provide a superior standard of workmanship in all facets of the business, from design and sales, to installation, service and maintenance with a particular emphasis on premium customer service.

Source: This is an extract from the company's own website.

Welcome to Ultra Refrigeration

Ultra Refrigeration Pty Ltd is an Australian owned and operated company offering refrigeration and air conditioning installation and service to the commercial sector.

Ultra Refrigeration was established in 2001 emanating from a perception that there was a need within the industry for a company that went back to basics, one that possessed those attributes intrinsically sought by customers i.e., a company that is reliable, offering the highest standard of workmanship with a strong focus on customer service and satisfaction.

The core philosophy of Ultra Refrigeration; "working together, we'll make it happen".

As attitudes and business methods of other Refrigeration and Air Conditioning companies force them to focus inward as they expand their repertoire in order to be more competitive, Ultra Refrigeration endeavour to provide a superior standard of workmanship in all facets of the business, from design and sales, to installation, service and maintenance with a particular emphasis on premium customer service.

Source: This is an extract from the company's own website.