Admin Support Assistant - Industrial Maintenance (Entry Level)

Programmed Maintenance Services; Newcastle-Maitland; On-site; AUD 45,000 - 55,000; Full time

Job summary

Programmed Maintenance Services – Tomago NSW is seeking an organised Administration Assistant to support our Industrial Maintenance operations from the Newcastle area. You will perform essential admin tasks, data entry, invoicing support and payroll assistance to help ensure timely and accurate business processes.

The role suits someone starting a career in business with a quick learner, attention to detail and good computer skills. Immediate start and a Monday–Friday roster are on offer.

Qualifications

• Interest in an office environment within the industrial maintenance sector.
• Highly organised with great attention to detail.
• Motivated, proactive, and eager to learn.
• Able to work well in a fast-paced environment.
• Good communication and computer skills.
• Ready to commit to an immediate start and a Monday-Friday roster.
• Certificate II in Office Administration or a relevant business qualification desirable.

Responsibilities

• Provide essential administrative support for Industrial Maintenance operations across Programmed locations.
• Liaise with customers, suppliers, service providers and internal stakeholders.
• Process accounts payable invoices and support customer invoicing activities.
• Perform accurate data entry and maintain customer and operational databases.
• Support payroll through daily scanning and checking of timesheets and payroll queries.
• Assist with debtor management and customer account administration.
• Prepare reports and maintain business documentation.
• Compile MDR documentation per customer requirements.
• Maintain KPI reporting, vehicle inspections and operational records.
• Assist with office administration including stationery, uniforms and consumables.
• Provide administrative support across multiple Programmed locations as required.

Skills

Organised

Attention to detail

Communication skills

Computer literacy

Team player

Education

Certificate II in Office Administration

Job description

Programmed Maintenance Services – Tomago NSW is seeking an organised Administration Assistant to support our Industrial Maintenance operations from the Newcastle area. You will perform essential admin tasks, data entry, invoicing support and payroll assistance to help ensure timely and accurate business processes.

The role suits someone starting a career in business with a quick learner, attention to detail and good computer skills. Immediate start and a Monday–Friday roster are on offer.