Mining Site Administration & Calendar Coordinator

Programmed Maintenance Services; Muswellbrook Shire Council; On-site; AUD 55,000 - 70,000; Full time

Benefits offered by this job

Flexible work options

Leave entitlements

Job summary

Programmed Maintenance Services in Muswellbrook NSW is seeking an experienced administration assistant to provide high‑quality support to site teams and mining client operations. You will manage diaries, emails, minutes, and document workflows while fostering a collaborative team environment.

The role emphasizes project tracking, proofreading, and proactive coordination with Directors and stakeholders. Flexible work options are available and health and safety requirements apply.

Qualifications

• Certificate III in Business Administration or equivalent experience, minimum.
• Proficient with Microsoft Office and common admin tools.
• Ability to work collaboratively and manage relationships.
• Provide two work referees and pass health assessment where required.

Responsibilities

• Extensive diary and email management for site and leaders.
• Proof reading of internal and external documents.
• Tracking of and assisting with projects and tasks.
• Attend meetings and prepare detailed, accurate minutes.
• Prepare and format correspondence and manage document flow.
• Coordinate internal and external meetings, venues and catering.
• Assist Directors with diary management and scheduling.
• Organise site, offsite and community events.

Skills

Diary management

Proofreading

Minutes

Project tracking

Education

Certificate III in Business Administration

Tools

Microsoft Office

Job description

Programmed Maintenance Services in Muswellbrook NSW is seeking an experienced administration assistant to provide high‑quality support to site teams and mining client operations. You will manage diaries, emails, minutes, and document workflows while fostering a collaborative team environment.

The role emphasizes project tracking, proofreading, and proactive coordination with Directors and stakeholders. Flexible work options are available and health and safety requirements apply.