Administration Assistant

Programmed Maintenance Services; Muswellbrook Shire Council; On-site; AUD 55,000 - 70,000; Full time

Benefits offered by this job

Flexible work options

Leave entitlements

Job summary

Programmed Maintenance Services in Muswellbrook NSW is seeking an experienced administration assistant to provide high‑quality support to site teams and mining client operations. You will manage diaries, emails, minutes, and document workflows while fostering a collaborative team environment.

The role emphasizes project tracking, proofreading, and proactive coordination with Directors and stakeholders. Flexible work options are available and health and safety requirements apply.

Qualifications

• Certificate III in Business Administration or equivalent experience, minimum.
• Proficient with Microsoft Office and common admin tools.
• Ability to work collaboratively and manage relationships.
• Provide two work referees and pass health assessment where required.

Responsibilities

• Extensive diary and email management for site and leaders.
• Proof reading of internal and external documents.
• Tracking of and assisting with projects and tasks.
• Attend meetings and prepare detailed, accurate minutes.
• Prepare and format correspondence and manage document flow.
• Coordinate internal and external meetings, venues and catering.
• Assist Directors with diary management and scheduling.
• Organise site, offsite and community events.

Skills

Diary management

Proofreading

Minutes

Project tracking

Education

Certificate III in Business Administration

Tools

Microsoft Office

Job description

Programmed Maintenance Services – Muswellbrook NSW

Programmed Energy and Resources is currently seeking an experienced administration assistant to work with one of our leading mining clients in the Muswellbrook area.

In this role you will be responsible for providing quality, timely administrative support to site and actively contribute to a positive teamwork environment while communicating openly and honestly at all times.

Additionally, you will:

• Extensive diary and email management
• Proof reading documents
• Tracking of, and assistance with, projects
• Attend meetings, preparing detailed and accurate minutes
• Prepare and format correspondence
• Coordinate the workflow of documents
• Proactively assist Directors with diary management and scheduling appointments
• Co-ordinate internal and external meetings/training - booking venues, ordering catering, inviting relevant stakeholders, and managing calendar scheduling
• Organise events (site, offsite and community)

About You

• You will hold a Certificate III in business Administration or equivalent work experience
• Proficient with Microsoft office
• You are able to work collaboratively and manage relationships with others
• Be able to provide 2 work referees
• Undergo an Order 45 Health Assessment
• Flexible work options available
• Expand your administration experience
• Build strong relationship
• Leave entitlements

Who we are

As one of Australia's largest employers, we work with great companies all around Australia and New Zealand to give you the best opportunities to work when and where you want to.

At Programmed, we are committed to creating a safe and inclusive environment which values and respects diverse styles, backgrounds, experiences and perspectives.

We welcome and encourage women, people of Aboriginal and Torres Strait Islander descent and people from diverse backgrounds to apply.