Admin/ Scheduler

Cv2Me Pty; Gold Coast City; On-site; AUD 60,000 - 75,000; Full time

Job summary

Cv2Me Pty in Yatala, QLD is seeking an Administration/Scheduling professional to coordinate construction projects and act as a communication bridge between builders, site supervisors and internal installation teams. The role focuses on high-volume calls, scheduling, and ensuring clear instructions reach Mandarin-speaking trades.

You will manage project schedules, site bookings and follow-up work, while maintaining records and resolving issues promptly.

Qualifications

• Fluent, professional spoken and written English with excellent telephone communication skills.
• Fluent spoken and written Mandarin, daily communication with Mandarin-speaking subcontractors and teams.
• Strong logical thinking and problem-solving ability.

Responsibilities

• Answer and make a high volume of phone calls with builders, site supervisors, subcontractors and installation teams.
• Act as a key communication point between builder/site supervisors and installation teams.
• Coordinate project schedules, site bookings, installation dates and follow-up works.
• Communicate daily with subcontractors and installation teams to ensure instructions and site requirements are clearly understood.
• Monitor project progress and proactively follow up outstanding matters.
• Identify scheduling conflicts, site-readiness issues and other project problems and communicate them quickly to relevant people.
• Maintain accurate project records and ensure important information is not missed.
• Follow up incomplete work, rectification items and outstanding actions until they are closed.

Skills

English proficiency

Mandarin proficiency

Communication

Scheduling

Organisational skills

Microsoft Office

Proactive follow-up

Tools

Microsoft Office

Job description

Job Description

Our client is a well established company that provides tiling and painting services to some of the biggest names in residential and commercial construction in south east Queensland

This is a Administration/ Scheduling role based at their Yatala office. The successful person will be heavily involved in the day-to-day coordination of construction projects and will act as an important communication link between builders/site supervisors and their internal installation/subcontractor teams.

Key responsibilities

• Answering and making a high volume of phone calls with builders, site supervisors, subcontractors and installation teams
• Acting as a key communication point between builder/site supervisors and our installation teams
• Coordinating project schedules, site bookings, installation dates and follow-up works
• Communicating daily with their subcontractors and installation teams (including Mandarin-speaking ones) to ensure instructions and site requirements are clearly understood
• Monitoring project progress and proactively following up outstanding matters
• Identifying scheduling conflicts, site-readiness issues and other project problems and communicating them quickly to the relevant people
• Maintaining accurate project records and ensuring important information is not missed
• Following up incomplete work, rectification items and outstanding actions until they are closed

Requirements

• Must be fluent, professional spoken and written English, with excellent telephone communication skills and the confidence to communicate directly with builders, site supervisors and trades
• Must be fluent spoken and written Mandarin, as the role requires daily communication with Mandarin-speaking subcontractors, installation teams and colleagues
• Strong logical thinking and problem-solving ability
• Very strong attention to detail and organisational skills
• Ability to handle pressure, competing priorities and a high volume of communication without losing track of outstanding items
• A strong sense of responsibility and ownership
• A proactive working style - someone who follows things up without constantly being reminded
• Proficiency in Microsoft Office and the ability to learn new project management systems quickly
• Permanent residents or Australian citizens with full working rights