Admin Officer

Chandler Macleod; Chatswood; Hybrid; AUD 60,000 - 80,000; Full time

Job summary

A leading event organization in Chatswood is looking for an Administration Officer on a contract basis until November 5, 2025. This hybrid role involves coordinating event guides, providing customer service, and supporting event logistics. Strong communication skills and experience in administration or events are desirable. Join a collaborative team and gain valuable industry exposure.

Qualifications

• Strong customer service and communication skills (email, phone, and face-to-face).
• Confidence in managing multiple deadlines and collaborating across departments.
• Intermediate Microsoft Office skills (Excel, Word, Outlook).
• Familiarity with Mail Merge and CRM/reporting is a plus.
• Experience in events, hospitality, administration, or customer service is highly desirable.

Responsibilities

• Coordinate and manage the production of event/trade guides.
• Serve as the primary point of contact for exhibitors and visitors.
• Maintain internal spreadsheets and production schedules.
• Support freight coordination and material preparation.
• Work closely with Marketing, Sales, Creative, and Operations teams.

Skills

Customer service and communication skills

Confidence in managing multiple deadlines

Intermediate Microsoft Office skills

Adaptability to changing priorities

Experience in events or customer service

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Direct message the job poster from Chandler Macleod

Location: Chatswood (Hybrid – a few days WFH)

Are you a highly organized and enthusiastic professional looking to make an impact in the dynamic world of large-scale exhibitions and trade events?

We’re seeking a dedicated Administration Officer to join one of Australia’s leading event organizations on a contract basis until November 5, 2025. Based in Chatswood, this hybrid role offers the opportunity to support event delivery across customer experience, guide production, and operational execution.

Key Responsibilities:

• Event Guide Production: Coordinate and manage the production of event/trade guides (print and digital), including schedules, briefs, and deadlines.
• Customer Service: Serve as the primary point of contact for exhibitors and visitors, handling inquiries professionally and efficiently.
• Administrative Support: Maintain internal spreadsheets, fulfilment trackers, and production schedules. Manage documentation and assist with onsite logistics.
• Onsite & Pre-Event Support: Support freight coordination, pre-event material preparation, and communication with external contractors and vendors.
• Team Collaboration: Work closely with Marketing, Sales, Creative, and Operations teams to ensure seamless event execution.

What You’ll Bring:

• Strong customer service and communication skills (email, phone, and face-to-face).
• Confidence in managing multiple deadlines and collaborating across departments.
• Intermediate Microsoft Office skills (Excel, Word, Outlook). Familiarity with Mail Merge and CRM/reporting is a plus.
• Ability to follow precise processes and adapt to changing priorities.
• Experience in events, hospitality, administration, or customer service is highly desirable.

Why You’ll Love This Role:

• Gain valuable exposure to the fast-paced exhibition and trade event industry.
• Join a friendly, inclusive team that values learning, agility, and collaboration.
• Thrive in a multitasking, deadline-driven environment perfect for organized professionals.

Apply today by sending your CV to [e-mail] or click the Apply Now button. Don’t miss this exciting opportunity to contribute to world-class events!

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative and Customer Service

• Industries

  Events Services and Human Resources Services

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