Admin Assistant - Site

Chandler Macleod; Moranbah; On-site; AUD 39,000 - 52,000; Full time

Benefits offered by this job

6-month contract

DIDO from Moranbah/Mackay/Dysart

Site-based hours 7:00am–4:00pm

Monday–Friday workweek

Job summary

Chandler Macleod is seeking an experienced Admin Assistant - Site to join the Health, Safety & Sustainability team on a major mining operation. This role provides high-level administrative support, contractor management compliance, and record-keeping across reports and document control systems.

You will engage with internal stakeholders and external contractors, coordinating meetings, and maintaining registers while ensuring accuracy and compliance in a fast-paced environment.

Qualifications

• Previous experience in Contractor Management, Safety Administration, or a similar role.
• Strong commitment to health, safety, environmental responsibility and sustainable practices.
• Excellent stakeholder engagement and relationship-building skills.
• Ability to work autonomously and manage competing priorities.
• High level of accuracy and attention to detail.
• Strong document control and record management experience.

Responsibilities

• Prepare and analyse weekly and monthly reports.
• Liaise with external vendors regarding contractor management requirements.
• Coordinate meetings, prepare agendas and take minutes.
• Manage the contractor management mailbox.
• Maintain document control systems and records.
• Update and manage department registers.
• Conduct desktop audits of vendor job cards.
• Maintain workflow tools and end-user access permissions.
• Support and champion team systems and applications.
• Provide general administrative support as required.
• Participate in field leadership and safety initiatives.

Skills

Contractor management

Stakeholder engagement

Document control

Reporting

Attention to detail

Tools

CMS

Contractor Web Portal

TEMPO

RightCrowd

Documentum

SAP

Job description

Admin Assistant - Site

6-Month Contract | DIDO

Monday to Friday | 5:2 Roster | 7:00am - 4:00pm

We are seeking an experienced Admin Assistant - Site to join a busy Health, Safety & Sustainability (HSS) team supporting contractor management compliance on a major mining operation. This is an excellent opportunity for an organised administrator who thrives in a fast-paced environment and enjoys working closely with internal stakeholders and external contractors.

About the Role

This position plays a critical role in supporting contractor management processes and ensuring compliance requirements are effectively administered. You will provide high-level administrative support while maintaining accurate records, reporting, and document control systems.

Key Responsibilities

• Prepare and analyse weekly and monthly reports
• Liaise with external vendors regarding contractor management requirements
• Coordinate meetings, prepare agendas and take minutes
• Manage the contractor management mailbox
• Maintain document control systems and records
• Update and manage department registers
• Conduct desktop audits of vendor job cards
• Maintain workflow tools and end-user access permissions
• Support and champion team systems and applications
• Provide general administrative support as required
• Participate in field leadership and safety initiatives

About You

• Previous experience in Contractor Management, Safety Administration, or a similar role
• Strong commitment to health, safety, environmental responsibility, and sustainable practices
• Excellent stakeholder engagement and relationship-building skills
• Ability to work autonomously and manage competing priorities
• High level of accuracy and attention to detail
• Strong document control and record management experience
• Excellent written and verbal communication skills
• Proven problem-solving and organisational abilities
• Ability to work collaboratively within a diverse team environment

Highly Regarded Experience using contractor management and business systems such as:

• CMS
• Contractor Web Portal
• TEMPO
• RightCrowd
• Documentum
• SAP

What's on Offer

• 6-month contract opportunity
• Monday to Friday, 5:2 roster
• DIDO from Moranbah, Mackay or Dysart
• Consistent site-based work hours: 7:00am - 4:00pm
• Supportive and safety-focused team environment
• Immediate start available for the right candidate

If you are an experienced site administrator with strong contractor management and compliance experience, we'd love to hear from you.