Admin Assistant

SEEK; Sydney; On-site; AUD 52,000 - 72,000; Full time

Job summary

SEEK in Norwest, Sydney, is seeking an Administration Assistant to support the Company Director and staff with a range of administrative tasks. You will handle internal documentation, client communication, and systems like NetSuite and Microsoft Office, while liaising with suppliers and clients across local and overseas operations.

The role requires strong English/Chinese communication, attention to detail, and the ability to work both independently and as part of a team.

Qualifications

• Strong bilingual communication in English and Chinese (essential).
• Experience in import/export or logistics-related roles preferred.
• Proficient in Microsoft Office; NetSuite experience is a plus.
• Excellent attention to detail with a proactive, can-do attitude.
• Able to work independently and collaboratively within a team.
• Diploma or bachelor’s degree preferred.
• Current NSW Driver’s Licence.
• At least 3 years’ relevant work experience in Australia.

Responsibilities

• Provide general administrative support to the Company Director and broader team.
• Manage incoming calls, reception duties, mail, and courier arrangements.
• Prepare and coordinate shipping and administrative documentation.
• Maintain and update client, product, and pricing records in NetSuite.
• Liaise with local and overseas suppliers and clients regarding deliveries and updates.
• Manage office supplies and help ensure the workspace remains tidy and functional.
• Assist with website content and digital catalogue updates.
• Book travel and accommodation as required.

Skills

Bilingual English/Chinese

Organisational skills

Attention to detail

Communication

Independent worker

Education

Diploma or Bachelor’s degree

Tools

Microsoft Office

NetSuite

Job description

We are seeking a reliable and experienced Administration Assistant to join our friendly team in Norwest. This key role ensures the smooth running of our office operations by supporting staff, clients, and suppliers across a range of administrative tasks.

You will assist with internal documentation, client communication and the use of systems such as NetSuite and Microsoft Office. We're looking for someone who is highly organised, detail-oriented, and confident communicating in both English and Chinese.

Key Responsibilities

• Provide general administrative support to the Company Director and broader team
• Manage incoming calls, reception duties, mail, and courier arrangements
• Prepare and coordinate shipping and administrative documentation
• Maintain and update client, product, and pricing records in NetSuite
• Liaise with local and overseas suppliers and clients regarding deliveries and updates
• Manage office supplies and help ensure the workspace remains tidy and functional
• Assist with website content and digital catalogue updates
• Book travel and accommodation as required

About You

• Strong verbal and written communication skills in both English and Chinese (essential)
• Previous experience in an import/export or logistics-related role (preferred)
• Proficient in Microsoft Office; experience with NetSuite is a plus
• Excellent attention to detail with a proactive, can-do attitude
• Able to work independently and collaboratively within a team
• A diploma or bachelor's degree is preferred
• Current NSW Driver's Licence
• At least 3 years’ relevant work experience in Australia