ADMIN

WhiteWater Marine; Gold Coast City; On-site; AUD 34,000 - 48,000; Part time

Job summary

WhiteWater Marine in Ashmore, QLD is seeking a reliable Administrative Assistant on a part-time basis to support day-to-day operations across the business. You will manage filing, schedules, and correspondence while assisting multiple departments to keep operations smooth.

The role emphasises strong organisational skills, clear communication, and a customer-focused approach within a friendly team environment. Flexible working arrangements are offered to fit your lifestyle.

Qualifications

• Experience in administrative or office support roles.
• Strong organisational and time management abilities.
• Excellent written and verbal communication.
• Proficient with Microsoft Office Suite.
• Attention to detail and accuracy.
• Professional and customer-focused demeanor.
• Ability to work independently and in a team.
• Flexible and responsive to business needs.
• Reliable and able to meet deadlines.

Responsibilities

• Managing and maintaining office filing systems, both digital and physical
• Answering and directing phone calls, emails and general enquiries in a professional manner
• Scheduling appointments and maintaining calendars for staff members
• Processing and organising documentation, invoices and correspondence
• Providing support with customer service requests and administrative tasks as needed
• Assisting with data entry and record-keeping activities
• Supporting the coordination of meetings and events
• Performing general office duties including stock management and ordering supplies
• Liaising between departments to ensure smooth communication and workflow

Skills

Organisational skills

Time management

Communication skills

Microsoft Office

Attention to detail

Customer-focused

Independent work

Teamwork

Reliability

Tools

Microsoft Office Suite

Job description

About the role

We are seeking a reliable and organised Administrative Assistant to join the WhiteWater Marine team on a part-time basis. This is an excellent opportunity for someone looking to contribute to a growing organisation whilst maintaining flexible working arrangements. Based in Ashmore QLD 4214, you will play a vital role in supporting our day-to-day operations and ensuring the smooth running of our office. The successful candidate will provide essential administrative support across various departments, helping to maintain the efficiency and professionalism that WhiteWater Marine is known for.

Key responsibilities

• Managing and maintaining office filing systems, both digital and physical
• Answering and directing phone calls, emails and general enquiries in a professional manner
• Scheduling appointments and maintaining calendars for staff members
• Processing and organising documentation, invoices and correspondence
• Providing support with customer service requests and administrative tasks as needed
• Assisting with data entry and record-keeping activities
• Supporting the coordination of meetings and events
• Performing general office duties including stock management and ordering supplies
• Liaising between departments to ensure smooth communication and workflow

What we're looking for

• Previous administrative or office support experience, ideally in a similar role
• Strong organisational and time management skills with the ability to prioritise multiple tasks
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite and other standard office software
• Attention to detail and accuracy in all work performed
• Professional, friendly demeanour and a customer-focused approach
• Ability to work independently and as part of a team
• Reliability and commitment to meeting deadlines
• A flexible approach to work and willingness to support various business needs

What we offer

WhiteWater Marine is committed to providing a supportive and inclusive workplace. We offer part-time flexibility to suit your lifestyle, allowing you to maintain a healthy work-life balance whilst contributing meaningfully to our team. Our organisation values professional development and provides opportunities for growth within a collaborative environment. We foster a culture of respect and teamwork where your contributions are recognised and appreciated. As a part of our team, you will have access to a workplace that prioritises your wellbeing and supports your success.