Accounts Payable Pro: Precision, Reconciliation & Suppliers

Alspec; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

Alspec is seeking an experienced Accounts Payable Officer to join our Finance team in Sydney. You will manage day-to-day AP, ensuring invoices are processed accurately and on time while reconciling accounts and resolving discrepancies.

You will work closely with branches, suppliers and internal finance colleagues, maintaining strong supplier relationships and supporting smooth financial operations within a fast-paced, high-volume environment.

Qualifications

• Minimum of 3 years experience in Accounts Payable.
• Strong understanding of AP processes, GL systems, COA and inventory transactions.
• Strong Excel skills including VLOOKUPs and PivotTables.

Responsibilities

• Process, code, verify and reconcile supplier invoices within required timeframes.
• Match invoices to purchase orders and receipts, including inventory invoices and three-way matching.
• Reconcile supplier statements and investigate invoice discrepancies, pricing variances and quantity differences.
• Verify invoices through ReadSoft and support processing in finance systems.
• Set up new vendors and maintain accurate supplier records.
• Monitor the GRNI report and follow up on outstanding invoices.
• Respond to AP enquiries and maintain communication with branches, suppliers and internal stakeholders.
• Provide general administration and ad hoc support to the finance team.

Skills

Accounts payable process

Excel (VLOOKUP / PivotTables)

Communication skills

Tools

Microsoft Dynamics 365

ReadSoft

Exflow

Job description

Alspec is seeking an experienced Accounts Payable Officer to join our Finance team in Sydney. You will manage day-to-day AP, ensuring invoices are processed accurately and on time while reconciling accounts and resolving discrepancies.

You will work closely with branches, suppliers and internal finance colleagues, maintaining strong supplier relationships and supporting smooth financial operations within a fast-paced, high-volume environment.