Accounts Payable Officer

Aluminium Specialties Group Pty Ltd; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Alspec is looking for an experienced Accounts Payable Officer to join our Finance team in Sydney. You will manage day-to-day AP functions, ensure invoices are processed accurately and on time, reconcile accounts and resolve discrepancies, while maintaining strong supplier relationships.

You will work closely with branches and internal finance teammates, perform three-way matching, manage GRNI, and support ad hoc finance tasks.

Qualifications

• 3+ years in Accounts Payable or similar role.
• Strong understanding of AP processes, GL systems, COA and inventory transactions.
• Proficient in Excel with functions like VLOOKUP and PivotTables.
• Experience with Dynamics 365, ReadSoft and/or Exflow is highly regarded.
• Excellent problem-solving, analytical and reconciliation skills.
• Strong verbal and written communication and relationship-building abilities.

Responsibilities

• Process, code, verify and reconcile supplier invoices within required timeframes.
• Match invoices to purchase orders and receipts, including three-way matching.
• Reconcile supplier statements and investigate discrepancies and variances.
• Verify invoices through ReadSoft and support processing in finance systems.
• Set up new vendors and maintain up-to-date supplier records.
• Monitor GRNI and follow up on outstanding invoices.
• Respond to AP enquiries and communicate with branches, suppliers and internal stakeholders.
• Provide general administration and ad hoc support to the finance team.

Skills

Problem solving

Communication

Attention to detail

Time management

Tools

Microsoft Dynamics 365

ReadSoft

Exflow

Excel (PivotTables/VLOOKUP)

Job description

Join the Alspec Team | Be Part of a Growing Australian Business

Alspec is looking for an experienced and motivated Accounts Payable Officer to join our Finance team!

Are you someone who takes pride in accuracy, enjoys solving problems and thrives in a fast-paced, high-volume environment? Do you have a proactive approach and enjoy building strong working relationships with suppliers and colleagues?

This is a great opportunity to join Alspec, an established Australian business, and play an important role in supporting our finance operations and the wider business.

About the Role..

Reporting to the Accounts Payable Manager, you will be responsible for managing the day-to-day accounts payable function, ensuring supplier invoices are processed accurately and on time, accounts are reconciled, and discrepancies are investigated and resolved efficiently.

Working closely with our branches, suppliers and internal finance team, you will help ensure smooth financial operations and maintain strong supplier relationships across the business.

Key Responsibilities

• Process, code, verify and reconcile supplier invoices accurately and within required timeframes.
• Match invoices to purchase orders and receipts, including inventory invoices and three-way matching.
• Reconcile supplier statements and investigate and resolve invoice discrepancies, pricing variances and quantity differences.
• Verify invoices through ReadSoft and support invoice processing through our finance systems.
• Set up new vendors and maintain accurate, up-to-date supplier records.
• Monitor the Goods Received Not Invoiced (GRNI) report and proactively follow up on outstanding invoices.
• Respond to accounts payable enquiries and maintain effective communication with branches, suppliers and internal stakeholders.
• Provide general administration and ad hoc support to the finance team as required.

About You...

You are a hands-on Accounts Payable professional who takes ownership of your work, enjoys finding solutions and is committed to delivering accurate and timely results.

To be successful in this role, you will bring:

• A minimum of 3 years' experience in Accounts Payable.
• A strong understanding of accounts payable processes, general ledger systems, chart of accounts and inventory transactions.
• Strong Microsoft Excel skills, including VLOOKUPs and PivotTables.
• Experience with Microsoft Dynamics 365, ReadSoft and/or Exflow (highly regarded).
• Excellent problem-solving, analytical and reconciliation skills.
• Strong verbal and written communication skills.h5}}
• The ability to build effective working relationships with suppliers, branches and colleagues.
• A positive, can-do attitude, strong work ethic and sense of urgency.
• The ability to work independently and collaboratively while managing competing priorities.
• A proactive approach, with the initiative to take ownership and follow tasks through to completion.

Why Join Alspec?

At Alspec, you'll have the opportunity to be part of an established Australian business and contribute to the success of a company that supports the building and construction industry.

You’ll join a team where collaboration, accountability and getting the job done matter. This role offers the opportunity to further develop your accounts payable expertise while making a valuable contribution to the day-to-day operations of the business.

If you enjoy working in a busy environment, take pride in what you do and want to be part of a team that values initiative and commitment, we’d love to hear from you.