Accounts Payable Administrator

Mono Constructions; Sydney; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Flexible hours

Supportive team

Job summary

Mono Constructions is seeking an organised Accounts Payable Administrator to join our support office team in Sydney. You will help manage day-to-day accounts payable activities, process invoices, and respond to supplier inquiries in a fast-paced environment.

You’ll have at least 2 years’ experience in accounts/admin roles, familiarity with Xero, and ideally exposure to Procore. We offer flexible hours for the right person and a collaborative finance team.

Qualifications

• At least 2 years’ experience in an Accounts/Administration role or a similar position.
• Experience using Xero or similar accounting software.
• Exposure to Procore would be highly regarded.
• Strong data entry accuracy and attention to detail.
• Good understanding of AP processes, reconciliations and payment cycles.
• Strong organisational and time management skills.
• Clear written and verbal communication skills.
• A professional approach when dealing with suppliers, subcontractors and internal teams.
• The ability to work independently while knowing when to seek guidance.

Responsibilities

• Processing accounts payable invoices accurately and promptly.
• Verifying invoices, subcontractor statements, insurances and supporting documentation.
• Reconciling supplier statements and following up discrepancies.
• Managing supplier and subcontractor payment enquiries professionally.
• Processing employee expense claims.
• Setting up and updating supplier details in Xero.
• Working with internal teams to follow up invoice approvals and maintain payment compliance.
• Identifying opportunities to improve AP processes and accuracy.

Skills

Attention to detail

Time management

Communication skills

Independent worker

Tools

Xero

Procore

Job description

Do you have a dream to make a difference? We do! We are in the business of building the safest places on earth, where everyone can be their best.

It’s not just about constructing buildings for us. It’s about building people, relationships, and safe places for people to work, live and play.

We are Mono Constructions, a growing construction company based in Rydalmere, specialising in medium-density Class 2 apartment buildings and commercial construction projects.

We are looking for an organised and detail-focused Accounts Administrator to join our support office team. This is a full-time role, however we are open to discussing part-time or school-hours arrangements, such as 9am to 2pm, for the right person.

The Role

As an Accounts Payable Administrator, you will support the finance team with the day-to-day management of accounts payable activities, ensuring invoices, statements and payment records are processed accurately and on time.

Main responsibilities include, but are not limited to:

• Processing accounts payable invoices accurately and promptly.
• Verifying invoices, subcontractor statements, insurances and supporting documentation.
• Reconciling supplier statements and following up discrepancies.
• Managing supplier and subcontractor payment enquiries professionally.
• Processing employee expense claims.
• Setting up and updating supplier details in Xero.
• Working with internal teams to follow up invoice approvals and maintain payment compliance.
• Identifying opportunities to improve AP processes and accuracy.

Who You Are

You are reliable, accurate and comfortable working in a busy accounts environment where attention to detail matters.

You will ideally have:

• At least 2 years’ experience in an Accounts/Administration role or a similar position.
• Experience using Xero or similar accounting software.
• Exposure to Procore would be highly regarded.
• Strong data entry accuracy and attention to detail.
• Good understanding of AP processes, reconciliations and payment cycles.
• Strong organisational and time management skills.
• Clear written and verbal communication skills.
• A professional approach when dealing with suppliers, subcontractors and internal teams.
• The ability to work independently while knowing when to seek guidance.

What You’ll Gain

Other important factors, beyond a great working environment:

• Flexible hours considered: This is a full-time role; however, we are open to part-time or school-hours arrangements for the right person.
• Supportive team: Work closely with our Accountant and support office team.
• Structured systems: Use established finance processes, registers and accounting platforms.
• Variety: Be involved in supplier accounts, invoices, reconciliations, payment reports and month-end support.
• Culture of FRANK: We live by our values - Focus, Respect, Anticipate, Never Give Up and Kindness. This is how we lead, collaborate and succeed as one team.

Note: This opportunity is being managed directly through Mono