Accounts/Administration Officer

Ims Global; The Vale; On-site; AUD 65,000 - 85,000; Full time

Job summary

Ims Global in NSW, Australia seeks an organised Accounts/Administration Officer for the Head Office Finance team. You will handle AP/AR, invoicing, payments, and month-end tasks while ensuring accuracy across multi-entity processes.

Ideal candidates have experience with Xero/MYOB and strong Excel skills, plus the ability to prioritise competing tasks and communicate with suppliers and colleagues effectively.

Qualifications

• Previous experience in an Accounts Payable, Accounts Receivable or similar finance role.
• Proficient in Xero, MYOB or similar accounting software.
• Excellent attention to detail and accuracy in data entry.

Responsibilities

• Process and code supplier invoices accurately and in a timely manner.
• Prepare supplier payment runs and reconcile statements.
• Raise and issue customer invoices and monitor aged receivables.
• Assist with month-end close and general finance/admin tasks.

Skills

Attention to detail

Excel

Communication

Accounts Payable/Receivable

Time management

Tools

Xero

MYOB

Excel

Job description

We are looking for an organized and detail-focused Accounts/Administration Officer to join our Head Office Finance team.

Key Responsibilities

Accounts Payable

• Process and code supplier invoices accurately and in a timely manner
• Match invoices to purchase orders and supporting documentation
• Prepare supplier payment runs
• Reconcile supplier statements and investigate discrepancies
• Maintain supplier records and banking details
• Respond to supplier queries
• Ensure invoices have the appropriate approvals before payment
• Assist with month-end accounts payable reconciliations and reporting

Accounts Receivable

• Raise and issue customer invoices and credit notes
• Monitor outstanding accounts and aged receivables
• Follow up overdue invoices and maintain regular communication with customers
• Resolve invoice and payment discrepancies
• Provide customer statements when required

Finance & Administration

• Assist the Head Office Finance & Payroll Manager with month-end close activities
• Work collaboratively with internal teams to resolve invoicing, purchasing and payment queries
• Provide general support to the Finance team as required
• Day to Day administration activities such as courier bookings/ Stationery Orders/Mail Retrieval/Coles Orders

About You

• Previous experience in an Accounts Payable, Accounts Receivable or similar finance role
• Strong attention to detail and a high level of accuracy
• Experience using accounting software such as Xero, MYOB or similar
• Strong Microsoft Excel skills
• Excellent organisational and time-management skills
• Confidence communicating with suppliers, customers and internal stakeholders
• Ability to manage competing priorities and meet deadlines
• A proactive approach to identifying and resolving discrepancies
• Ability to work both independently and as part of a team

Experience working within a multi-entity, multi-currency or international business would be highly regarded.

What We're Looking For

We are looking for someone who takes ownership of their work and understands that AP and AR are more than processing transactions. You will be comfortable following up outstanding items, asking questions when something doesn't look right and ensuring issues are resolved rather than simply passed on.

You will be joining a collaborative Finance team where accuracy, communication and meeting deadlines are important.

Why Join Us?

This is a great opportunity for someone looking to develop their finance career within a growing business. The role provides exposure across both payables and receivables and the opportunity to build broader finance and accounting experience over time.

If you are organised, commercially minded and enjoy keeping things running smoothly, we'd love to hear from you.

Accounts/Administration Officer • The Vale, NSW, AU