Accounts and Administration officer

Traffic Worx Pty Ltd; Sydney; On-site; AUD 75,000 - 85,000; Full time

Benefits offered by this job

Superannuation

Job summary

Traffic Worx Pty Ltd in Sydney is seeking an Accounts & Administration Officer to manage day-to-day accounts and provide administrative support across the business. This hands-on role suits someone who thrives in a busy environment and can work with minimal supervision.

You will handle accounts payable/receivable, invoicing, payroll, timesheets and compliance tasks, with MYOB and Excel. Join a team delivering traffic management projects across NSW and contribute to accurate records and timely

Qualifications

• Experience in accounts payable and accounts receivable
• Experience with payroll and timesheets
• Experience using MYOB
• Good Microsoft Excel and general computer skills
• Strong attention to detail and accurate record keeping
• Excellent organisational and time-management skills
• Strong written and verbal communication skills
• Ability to manage multiple priorities and deadlines
• The ability to work independently while supporting a wider operational team
• Experience in traffic management, civil construction, utilities, infrastructure or contracting environments is advantageous
• Experience with traffic management invoicing including timesheets, schedules of rates, vehicles, equipment, establishment charges, night/weekend rates and POs would be advantageous

Responsibilities

• Manage accounts payable and accounts receivable
• Prepare and issue client invoices accurately and on time
• Review job dockets, timesheets and supporting documentation prior to invoicing
• Prepare invoices using client purchase orders and agreed schedules of rates
• Apply day, night, weekend and public holiday rates
• Accurately invoice labour, traffic controllers, vehicles, equipment, establishment charges and other items
• Process supplier invoices and ensure correct allocation
• Monitor outstanding accounts and follow up overdue debtors
• Assist with resolving client invoicing queries and discrepancies
• Perform bank and account reconciliations
• Maintain accurate financial records in MYOB
• Assist management with accounts reporting as required
• Review employee timesheets and job records
• Assist with weekly payroll processing
• Check ordinary hours, overtime, night work, weekend work and allowances
• Maintain accurate employee payroll and leave records
• Ensure timesheets correspond with completed jobs and client invoicing
• Maintain electronic records and filing systems
• Assist with employee and subcontractor documentation
• Maintain licences, qualifications and accreditations records
• Monitor expiry dates for relevant documentation
• Assist with WHS, ISO and compliance documentation
• Maintain client and project records
• Assist with project documentation and general office administration
• Liaise with clients, suppliers, subcontractors and internal team members
• Assist management with reports and information as required
• Help prioritise incoming requests and ensure timely attention
• Experience in traffic management invoicing would be highly regarded

Skills

Accounts payable

Accounts receivable

Payroll

MYOB

Excel

Attention to detail

Time management

Communication skills

Job description

Traffic Worx Pty Ltd
Sydney, NSW | Full-Time | Office Based
$75,000 – $85,000 + Superannuation

Accounts & Administration Officer

About Traffic Worx

Traffic Worx Pty Ltd is an established traffic management company providing traffic control and traffic management services across Sydney and NSW.

We work across civil construction, utilities, telecommunications and infrastructure projects, including works for Transport for NSW and other major clients.

About the Role

As our business continues to grow, we are looking for an experienced and highly organised Accounts & Administration Officer to take ownership of our day-to-day accounts and provide administrative support across the business.

This is a hands-on role suited to someone who enjoys working in a busy environment, takes pride in accuracy and can confidently manage accounts and administration with minimal supervision.

Key Responsibilities

Accounts & Invoicing

• Manage accounts payable and accounts receivable

• Prepare and issue client invoices accurately and on time

• Review job dockets, timesheets and supporting documentation prior to invoicing

• Prepare invoices using client purchase orders and agreed schedules of rates

• Apply the correct day, night, weekend and public holiday rates

• Accurately invoice labour, traffic controllers, vehicles, equipment, establishment charges and other applicable items

• Process supplier invoices and ensure correct allocation

• Monitor outstanding accounts and follow up overdue debtors

• Assist with resolving client invoicing queries and discrepancies

• Perform bank and account reconciliations

• Maintain accurate financial records in MYOB

• Assist management with accounts reporting as required

Payroll & Timesheets

• Review employee timesheets and job records

• Assist with weekly payroll processing

• Check ordinary hours, overtime, night work, weekend work, public holidays and applicable allowances

• Maintain accurate employee payroll and leave records

• Ensure timesheets correspond with completed jobs and client invoicing

Administration & Compliance

• Maintain accurate electronic records and filing systems

• Assist with employee and subcontractor documentation

• Maintain records relating to licences, qualifications, competencies and accreditations

• Monitor expiry dates for relevant documentation

• Assist with WHS, ISO and compliance documentation

• Maintain client and project records

• Assist with project documentation and general office administration

• Liaise with clients, suppliers, subcontractors and internal team members

• Assist management with reports and information as required

• Help prioritise incoming requests and ensure important matters receive timely attention

About You

We are looking for someone who is organised, reliable and comfortable taking responsibility for their work.

You will ideally have:

• Previous experience in an Accounts Officer, Accounts Administrator or similar accounts and administration role

• Strong accounts payable and accounts receivable experience

• Experience preparing client invoices and following up debtors

• Experience with payroll and timesheets

• Experience using MYOB

• Good Microsoft Excel and general computer skills

• Strong attention to detail and accurate record keeping

• Excellent organisational and time-management skills

• Strong written and verbal communication skills

• The ability to manage multiple priorities and deadlines

• The confidence to follow up clients, employees and suppliers when information is required

• The ability to work independently while also supporting a wider operational team

Experience within traffic management, civil construction, utilities, infrastructure or another contracting environment will be highly regarded.

Experience with traffic management invoicing, including timesheets, schedules of rates, vehicles, equipment, establishment charges, night/weekend rates and purchase orders, would be particularly advantageous.

What We Offer

• $75,000 – $85,000 + superannuation, depending on experience

• Full-time, stable position

• Direct access to management

• A varied role where you can take genuine ownership of the accounts and administration function

• Exposure to major infrastructure and traffic management projects

• Supportive and practical working environment

• Opportunity to grow with an established and expanding business

Why Join Traffic Worx?

This isn't a role where you'll simply process invoices all day.

You'll become an important part of the day-to-day running of Traffic Worx, working closely with management and operations to ensure jobs are correctly recorded, employees are paid accurately, clients are invoiced correctly and the administration behind our projects stays organised.

We're looking for someone who sees what needs to be done, takes ownership and follows it through.

If you're an experienced accounts and administration professional looking for a role where your contribution is valued and you can make a genuine impact on the business, we'd like to hear from you.