Accounts & Contracts Administrator: Invoicing, Xero, Admin

4020 Consult; Brisbane; On-site; AUD 65,000 - 80,000; Full time

Job summary

4020 Consult is seeking an Accounts & Administration Officer to join a busy North Brisbane team. This varied role combines dry hire contract management, accounts payable, invoicing and general administration to keep contracts and supplier accounts up to date.

You will work closely with the operations team to ensure invoices are accurate, supplier statements align with project needs and administrative tasks are handled efficiently.

Qualifications

• Experience in accounts administration, accounts payable or a similar finance administration role.
• Invoicing, reconciliations and general accounts processing experience.
• Strong organisational skills and excellent attention to detail.
• Confident communication and ability to build positive relationships with customers and suppliers.
• Proactive, practical approach with ability to manage competing priorities.
• Experience with Xero would be highly regarded.

Responsibilities

• Setting up new clients and projects in Xero and Upvise.
• Preparing and managing dry hire contracts and agreements in line with project requirements.
• Preparing monthly hire invoices and final invoices at the completion of hire.
• Managing customer relationships and responding to billing queries.
• Monitoring equipment movements, stand-downs and project information.
• Processing damage charges and other client on-charge invoices.
• Processing supplier invoices through Xero.
• Setting up new suppliers and completing credit applications.
• Reconciling monthly supplier statements and company credit cards.
• Answering incoming calls and assisting with general enquiries.

Skills

Accounts administration

Accounts payable

Invoicing

Reconciliations

Customer relations

Attention to detail

Tools

Xero

Upvise

Job description

4020 Consult is seeking an Accounts & Administration Officer to join a busy North Brisbane team. This varied role combines dry hire contract management, accounts payable, invoicing and general administration to keep contracts and supplier accounts up to date.

You will work closely with the operations team to ensure invoices are accurate, supplier statements align with project needs and administrative tasks are handled efficiently.