Accounts & Administration Officer

Statewest Civil Pty Ltd; Perth; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Central location

7am - 3pm Monday to Friday

Job summary

Statewest Civil Pty Ltd in Western Australia is seeking an Accounts & Administration Officer to join our busy team. The role covers accounts and administration tasks, with a hands-on approach in a growing civil transport business.

You will manage invoicing, data entry, reporting, and liaise with suppliers and customers, while supporting the Financial Controller and maintaining accurate records. The successful candidate will have Xero experience, strong Excel/Outlook skills, and keen attention to

Qualifications

• Previous experience in an accounts and administration role.
• Experience with Xero or similar accounting software.
• Strong Microsoft Excel, Word and Outlook skills.
• Excellent attention to detail and accuracy.
• Good organisational skills and the ability to prioritise competing tasks.
• Strong communication and customer service skills.
• A positive, flexible attitude and willingness to help across the business.
• The ability to work independently and as part of a small team.

Responsibilities

• Assist with accounts payable and receivable.
• Process supplier invoices and customer invoicing.
• Prepare and process subcontractor payments and Recipient Created Tax Invoices (RCTIs).
• Assist with supplier statement reconciliations and account enquiries.
• Follow up outstanding invoices and customer payments.
• Assist with general bookkeeping, data entry and month-end processes.
• Provide accounts support and leave coverage for the Financial Controller.
• Liaise with customers, suppliers and subcontractors.
• Assist management and operational staff with day-to-day administration.
• Coordinate office supplies, maintenance and service providers.

Skills

Attention to detail

Organisational skills

Communication skills

Time management

Tools

Xero

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Statewest Civil is a growing Western Australian business specialising in bulk haulage, civil transport and material supply.

We are seeking a reliable, organised and proactive Accounts & Administration Officer to join our team.

This is a varied, hands‑on position suited to someone who enjoys working in a busy office environment, has a strong understanding of accounts processes and is happy to assist wherever needed.

Key Responsibilities

Accounts & Finance

Assist with accounts payable and receivable.

Process supplier invoices and customer invoicing.

Prepare and process subcontractor payments and Recipient Created Tax Invoices (RCTIs).

Assist with supplier statement reconciliations and account enquiries.

Follow up outstanding invoices and customer payments.

Assist with general bookkeeping, data entry and month‑end processes.

Provide accounts support and leave coverage for the Financial Controller.

General Administration

Manage incoming phone calls, emails and correspondence.

Maintain accurate records, databases and filing systems.

Prepare reports, spreadsheets and general business documentation.

Liaise with customers, suppliers and subcontractors.

Assist management and operational staff with day‑to‑day administration.

Office & Operational Support

Assist with employee and subcontractor onboarding documentation.

Maintain administrative and compliance records.

Coordinate office supplies, maintenance and service providers.

Support the smooth and efficient running of the office.

About You

We are looking for someone who has:

Previous experience in an accounts and administration role.

Experience with Xero or similar accounting software.

Strong Microsoft Excel, Word and Outlook skills.

Excellent attention to detail and accuracy.

Good organisational skills and the ability to prioritise competing tasks.

Strong communication and customer service skills.

A positive, flexible attitude and willingness to help across the business.

The ability to work independently and as part of a small team.

Experience in transport, civil construction or a similar industry would be advantageous but is not essential.

What We Offer

A stable position within a growing WA business.

A friendly, supportive and hardworking team.

A varied role with exposure to multiple areas of the business.

The opportunity to develop your skills and take on additional responsibilities.

Central location, 7am - 3pm Monday to Friday