Accounts Coordinator

EXPORT CONSOLIDATION SERVICES (AUSTRALIA ) PTY LTD; City of Melbourne; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Stable career

Collaborative team

International exposure

Competitive salary

Job summary

EXPORT CONSOLIDATION SERVICES (AUSTRALIA ) PTY LTD in Keilor Park is seeking an experienced Finance & Logistics Administration Coordinator to support our international logistics and warehousing operations. The role covers accounts administration, invoicing, debt collection, warehouse billing, and month-end processes.

The successful candidate will be highly organized with strong attention to detail and a solid understanding of freight forwarding, logistics, or warehousing industries.

Qualifications

• Experience in Accounts Receivable or Finance Administration.
• Experience in international freight forwarding, logistics, or warehousing.
• Strong knowledge of CargoWise and billing processes.
• Proficient in Microsoft Excel and data accuracy.

Responsibilities

• Prepare and issue warehouse charges and related invoices.
• Monitor debtor accounts and follow up outstanding payments.
• Reconcile customer and supplier accounts.
• Process accounts receivable transactions and assist with accounts payable.

Skills

Accounts Receivable

Finance Administration

CargoWise

Debtor management

Excel

Communication skills

Time management

Tools

CargoWise

Job description

ECS (Australia) Pty Ltd is seeking an experienced and highly organised Finance & Logistics Administration Coordinator to join our team in Keilor Park.

This is a key role supporting the financial and operational activities of our international logistics and warehousing business. Reporting to management, you will be responsible for accounts administration, customer invoicing, debt collection, warehouse billing, account reconciliations, and supporting finance-related processes across the business.

The successful candidate will have strong attention to detail, excellent organisational skills, and a solid understanding of the freight forwarding, logistics, or warehousing industry.

Key Responsibilities:

• Prepare and issue warehouse storage, handling, and related service charges
• Monitor debtor accounts and actively follow up outstanding payments
• Reconcile customer and supplier accounts
• Process accounts receivable transactions accurately and efficiently
• Assist with accounts payable functions as required
• Review and validate operational charges to ensure accurate customer billing
• Maintain financial records and supporting documentation
• Liaise with customers, suppliers, warehouses, and operational staff regarding account queries
• Assist with month-end reporting and finance administration activities
• Support continuous improvement initiatives and process compliance
• Ensure data accuracy and integrity within CargoWise and related systems
• Management of company expenses and credit cards
• Office related duties as required

Skills & Experience:

• Previous experience in Accounts Receivable, Accounts Administration, Finance Administration, or a similar role
• Experience within the international freight forwarding, logistics, transport, customs, or warehousing industries
• Strong working knowledge of CargoWise
• Experience with debtor management and collection of outstanding accounts
• Strong attention to detail with a high level of accuracy
• Excellent organisational and time management skills
• Ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills
• Intermediate to advanced Microsoft Excel skills
• Process-driven approach with the ability to follow established procedures

Highly Regarded:

• Warehousing billing experience
• Understanding of freight forwarding cost structures, carrier charges and warehouse charging models
• Exposure to inventory and distribution operations
• Experience assisting with month-end financial processes
• Understanding of international shipping and supply chain operations

Personal Attributes:

• Reliable and accountable
• Proactive and self-motivated
• Customer-focused with a professional approach
• Analytical and detail-oriented
• Capable of working both independently and as part of a team
• Comfortable engaging with customers regarding outstanding accounts
• Committed to maintaining accurate records and high-quality outcomes
• Focused on continuous improvement and efficiency

What We Offer:

• Stable, long-term career opportunity
• Supportive and collaborative team environment
• Exposure to a diverse international logistics and warehousing operation
• Competitive salary based on experience