Accounting Front Desk & Admin Specialist

HBO Accounting; Saint Kilda Junction; In loco; AUD 48.000 - 60.000; Tempo pieno

Descrizione del lavoro

HBO Accounting in St Kilda is seeking an organised receptionist/office administrator to be the friendly face of our small, busy practice. You’ll run the front office independently while our office manager works remotely, ensuring smooth daily operations and a positive client experience.

Ideal candidates have 1–3 years of admin or reception experience, are calm under pressure on a busy line, and excel at detail-oriented document handling.

Competenze

• 1–3 years' admin or reception experience.
• Calm and professional on a busy phone line.
• Strong attention to detail when scanning, filing, handling mail and managing client documents.
• Comfortable with Microsoft 365 and PDFs, and quick to learn new systems.
• Clear, professional written communication.
• Warm, proactive and organised; punctual and dependable.
• Opportunity to grow into a broader office management role.

Mansioni

• Manage the front office independently.
• Handle phone lines in a calm and professional manner.
• Scan, file, and manage mail and client documents with strong attention to detail.
• Handle confidential client information (TFNs, financials) with complete discretion.
• Manage client documents and maintain confidentiality.
• Provide clear, professional written communication for client emails.
• Work with Microsoft 365, PDFs, XPM/Xero, ATO portal, NowInfinity, ASIC Connect, and e-signing tools.
• Follow processes carefully.
• Identify and resolve issues proactively.

Conoscenze

Front office management

Phone handling

Attention to detail

Written communication

Independent working

Organised

Strumenti

Microsoft 365

XPM/Xero

NowInfinity

ASIC Connect

e-signing tools

PDFs handling

Descrizione del lavoro

HBO Accounting in St Kilda is seeking an organised receptionist/office administrator to be the friendly face of our small, busy practice. You’ll run the front office independently while our office manager works remotely, ensuring smooth daily operations and a positive client experience.

Ideal candidates have 1–3 years of admin or reception experience, are calm under pressure on a busy line, and excel at detail-oriented document handling.