Accounting Admin & Support Specialist — Flexible Hours

Highview Accounting & Financial; Wonthaggi; Hybrid; AUD 55,000 - 70,000; Full time

Benefits offered by this job

Study support

Professional development

Flexible working hours

Hybrid model

Job summary

Highview Accounting & Financial in Victoria's Bass Coast region invites an Administration Assistant to join our Bass Coast team in Wonthaggi. This permanent, full-time role supports a busy team of accountants serving sole traders, small businesses and farming clients.

We offer flexible start times and a hybrid working model to suit the right person. You’ll coordinate client communications, manage mail, file documents, maintain the client database, and assist with invoicing and tax forms, ASIC

Qualifications

• Administration experience in accounting or professional services preferred.
• Organised with keen eye for detail and time management.
• Proficient in Microsoft Office; knowledge of Xero or FYI Elite is an advantage.
• Able to juggle multiple tasks and work autonomously.

Responsibilities

• Be the first point of contact for our office, welcoming clients and handling incoming calls in a friendly, solution focused way.
• Take charge of incoming and outgoing mail to ensure smooth and timely processing.
• Scan and file client documents to maintain tidy and accurate records.
• Keep the client database up to date and well organised.
• Send invoices by email and follow up on outstanding payments in a professional way.
• Prepare and lodge client tax forms with attention to detail and accuracy.
• Oversee ASIC compliance tasks and processes as required.
• Set up new clients on the ATO portal and in our systems, ensuring all details are captured correctly.

Skills

Administration

Microsoft Office

Time management

Communication

Autonomy

Tools

Xero

FYI Elite

Job description

Highview Accounting & Financial in Victoria's Bass Coast region invites an Administration Assistant to join our Bass Coast team in Wonthaggi. This permanent, full-time role supports a busy team of accountants serving sole traders, small businesses and farming clients.

We offer flexible start times and a hybrid working model to suit the right person. You’ll coordinate client communications, manage mail, file documents, maintain the client database, and assist with invoicing and tax forms, ASIC