Strategic Executive Assistant (German & English) - Vienna On-site

Bitpanda LA; Wien; On-site; EUR 70,000 - 90,000; Full time

Benefits offered by this job

Hybrid working model

Stock option plan

OpenUP coaching & counselling

Udemy course access

Gender-neutral new parent leave (up to

Job summary

Bitpanda in Vienna seeks an experienced Executive Assistant to provide strategic operational support to the C-suite, coordinating calendars, travel, and cross‑functional meetings while protecting confidential information.

You will work on-site in Vienna five days a week, help align executive priorities with day-to-day execution, and contribute to a fast-paced fintech environment that rewards impact and discretion.

Qualifications

• Proven track record providing high-level administrative support to C-level or executive stakeholders.
• Native or full business fluency in both German and English (both strictly required).
• Demonstrated ability to manage confidential information with extreme discretion and switch tasks rapidly in a dynamic context.
• Full willingness to work from the Vienna office 5 days per week.
• This position requires 100% on-site presence in Vienna and is not eligible for the "Work from Anywhere" benefit.

Responsibilities

• Executive & administrative support: Provide high-level administrative, operational, and executive support directly to C-suite leadership.
• Calendar & travel logistics: Oversee complex, fast-changing calendar schedules, expense reporting, and international travel arrangements with high precision.
• Stakeholder & meeting coordination: Act as a primary liaison between leadership and stakeholders while organising cross-departmental meetings and all-hands sessions.
• Executive communications: Assist in preparing and reviewing executive presentations, strategic documents, and internal communications.
• Cross-functional alignment & discretion: Collaborate closely with the wider EA team on company initiatives while providing confidential administrative support with absolute discretion.

Job description

Bitpanda in Vienna seeks an experienced Executive Assistant to provide strategic operational support to the C-suite, coordinating calendars, travel, and cross‑functional meetings while protecting confidential information.

You will work on-site in Vienna five days a week, help align executive priorities with day-to-day execution, and contribute to a fast-paced fintech environment that rewards impact and discretion.