Executive Office Administrator - Global Travel Management

VistaJet Ltd.; Salzburg; Hybrid; EUR 28.000 - 36.000; Vollzeit

Zusammenfassung

VistaJet Ltd. seeks an Office Administrator to join the Global Travel Management team in our Salzburg satellite office, supporting senior leadership including the Chief of Staff and the President, within a wider international network.

You will manage documentation, coordinate communications, maintain records, and provide executive assistance with discretion and reliability in a fast-paced, global environment.

Qualifikationen

• Experience in a similar administrative role.
• Self-motivated and able to work independently.
• Reliable and proactive with problem-solving mindset.
• Comfortable in a dynamic, international environment.
• Team-oriented while thriving in a smaller office setting.
• High level of professionalism and discretion.

Aufgaben

• Prepare, review and maintain documentation with high accuracy.
• Summarize reports, presentations and emails into clear formats.
• Ensure timely and well-structured document preparation for stakeholders.
• Manage day-to-day communications via email, phone and collaboration tools.
• Act as a communication facilitator between internal teams and leadership.
• Draft, proofread and respond to various correspondence.
• Maintain records, files and databases with precision and consistency.
• Support document archiving in line with company standards.
• Ensure easy retrieval of important files and information.
• Provide administrative support to senior leaders including scheduling and coordination.
• Take ownership of assigned tasks and drive them to completion independently.

Kenntnisse

Detail-oriented

Independent

Communication

Discretion

Professionalism

Jobbeschreibung

VistaJet Ltd. seeks an Office Administrator to join the Global Travel Management team in our Salzburg satellite office, supporting senior leadership including the Chief of Staff and the President, within a wider international network.

You will manage documentation, coordinate communications, maintain records, and provide executive assistance with discretion and reliability in a fast-paced, global environment.