Office Administrator

Vista Global; Salzburg; Vor Ort; EUR 36.000 - 48.000; Vollzeit

Zusammenfassung

Vista Global is seeking an Office Administrator to support the Global Travel Management team from a satellite office. You will assist Chief of Staff and the President, manage documentation, and coordinate communications across an international group of colleagues.

The role emphasizes independent work, high accuracy, and professionalism in a dynamic global setting, with the opportunity to contribute to streamlined processes and effective office operations.

Qualifikationen

• Experience working in a similar role.
• Self-motivated and capable of working independently.
• Reliable and proactive mindset with a problem-solving attitude.
• Comfortable working in a dynamic, international environment.
• Team-oriented, while also thriving in a smaller office setting.
• High level of professionalism and discretion.

Aufgaben

• Administrative & Documentation Support: Prepare, review and maintain documentation with a high level of accuracy and attention to detail. Summarize reports, presentations and email conversations into clear, concise formats. Ensure timely and well-structured document preparation for internal and external stakeholders.
• Communication & Coordination: Manage and support day-to-day communications via email, phone, and company collaboration tools. Act as a communication facilitator between internal teams and leadership. Draft, proofread and respond to various correspondence.
• Data & Records Management: Maintain and update records, files and databases with precision and consistency. Support document archiving processes in line with company standards. Ensure proper organization and easy retrieval of important files and information.
• Executive Support: Provide administrative support to the Chief of Staff and President of Global Travel Management. Assist with preparation of materials, scheduling and operational coordination as needed. Take ownership of assigned administrative tasks and drive them to completion independently.

Kenntnisse

Similar role experience

Independent work

Reliability & proactivity

Dynamic international environment

Team-oriented

Professionalism & discretion

Jobbeschreibung

We are seeking an Office Administrator to join our Global Travel Management team. This role is based in a small satellite office and supports senior leadership, including the Chief of Staff and the President of Global Travel Management, while being an integral part of a wider international team.

Vista is the world’s leading global business aviation company, providing worldwide business flight services through its network of subsidiaries and a team of over 4,000 experts. A global group headquartered in Dubai, Vista integrates a unique portfolio of companies to offer asset-free services that cover all key aspects of business aviation, including guaranteed and on-demand global flight coverage, subscription and membership solutions, and trading and management services.

Your Responsibilities

The ideal candidate is detail-oriented, self-driven, and capable of working independently in a fast-paced, global environment.

Administrative & Documentation Support

• Prepare, review and maintain documentation with a high level of accuracy and attention to detail.
• Summarize reports, presentations and email conversations into clear, concise formats.
• Ensure timely and well-structured document preparation for internal and external stakeholders.

Communication & Coordination

• Manage and support day-to-day communications via email, phone, and company collaboration tools.
• Act as a communication facilitator between internal teams and leadership.
• Draft, proofread and respond to various correspondence.

Data & Records Management

• Maintain and update records, files and databases with precision and consistency.
• Support document archiving processes in line with company standards.
• Ensure proper organization and easy retrieval of important files and information.

Executive Support

• Provide administrative support to the Chief of Staff and President of Global Travel Management.
• Assist with preparation of materials, scheduling and operational coordination as needed.
• Take ownership of assigned administrative tasks and drive them to completion independently.

Required Skills, Qualifications, and Experience

• Experience working in a similar role.
• Self-motivated and capable of working independently.
• Reliable and proactive mindset with a problem-solving attitude.
• Comfortable working in a dynamic, international environment.
• Team-oriented, while also thriving in a smaller office setting.
• High level of professionalism and discretion.