Office Administrator

VistaJet; Salzburg; Vor Ort; EUR 32.000 - 45.000; Vollzeit

Zusammenfassung

VistaJet is seeking an Office Administrator for its Global Travel Management team, based in a small satellite office in Austria. You will support senior leadership, including the Chief of Staff and the President of Global Travel Management, and be part of a broader international team.

The role emphasizes precision, independent work, and discreet handling of sensitive information in a fast-paced global environment with a focus on administrative duties and cross-team coordination.

Qualifikationen

• Experience in a similar administrative role.
• Self-motivated and able to work independently.
• Reliable and proactive mindset with a problem-solving attitude.
• Comfortable working in a dynamic, international environment.
• Team-oriented, while thriving in a smaller office setting.
• High level of professionalism and discretion.

Aufgaben

• Administrative & Documentation Support: Prepare, review and maintain documentation with accuracy; summarize reports and email conversations; ensure timely document prep for stakeholders.
• Communication & Coordination: Manage day-to-day communications via email/phone; facilitate between internal teams and leadership; draft and respond to correspondence.
• Data & Records Management: Maintain records and databases with precision; support archiving per company standards; ensure easy retrieval of files.
• Executive Support: Provide admin support to Chief of Staff and President of Global Travel Management; assist with materials, scheduling and coordination; take ownership of tasks.

Kenntnisse

Experience in similar role

Self-motivated

Independent work

Reliable and proactive

International environment

Professional and discreet

Jobbeschreibung

Job Profile

We are seeking an Office Administrator to join our Global Travel Management team. This role is based in a small satellite office and supports senior leadership, including the Chief of Staff and the President of Global Travel Management, while being an integral part of a wider international team.

Job Profile

We are seeking an Office Administrator to join our Global Travel Management team. This role is based in a small satellite office and supports senior leadership, including the Chief of Staff and the President of Global Travel Management, while being an integral part of a wider international team. Vista is the world's leading global business aviation company, providing worldwide business flight services through its network of subsidiaries and a team of over 4,000 experts. A global group headquartered in Dubai, Vista integrates a unique portfolio of companies to offer asset-free services that cover all key aspects of business aviation, including guaranteed and on-demand global flight coverage, subscription and membership solutions, and trading and management services.

Your Responsibilities

The ideal candidate is detail-oriented, self-driven, and capable of working independently in a fast-paced, global environment.

Administrative & Documentation Support

• Prepare, review and maintain documentation with a high level of accuracy and attention to detail.
• Summarize reports, presentations and email conversations into clear, concise formats.
• Ensure timely and well-structured document preparation for internal and external stakeholders.

Communication & Coordination

• Manage and support day-to-day communications via email, phone, and company collaboration tools.
• Act as a communication facilitator between internal teams and leadership.
• Draft, proofread and respond to various correspondence.

Data & Records Management

• Maintain and update records, files and databases with precision and consistency.
• Support document archiving processes in line with company standards.
• Ensure proper organization and easy retrieval of important files and information.

Executive Support

• Provide administrative support to the Chief of Staff and President of Global Travel Management.
• Assist with preparation of materials, scheduling and operational coordination as needed.
• Take ownership of assigned administrative tasks and drive them to completion independently.

Required Skills, Qualifications, And Experience

• Experience working in a similar role.
• Self-motivated and capable of working independently.
• Reliable and proactive mindset with a problem-solving attitude.
• Comfortable working in a dynamic, international environment.
• Team-oriented, while also thriving in a smaller office setting.
• High level of professionalism and discretion.