Team Assistant Committee & Board Affairs (f/m/x)

European Society of Radiology; Wien; Hybrid; EUR 24,000 - 29,000; Full time

Benefits offered by this job

Paid lunch break

Possibility to work in from home on a

Job summary

The European Society of Radiology (ESR) seeks a full-time team member (38.5 hours) to support its Committee & Board Affairs team in Vienna. The role blends governance coordination with programmes for members, including early-career initiatives and diversity projects.

Responsibilities cover coordinating meetings end-to-end, admin support, database upkeep, and on-site work at the European Congress of Radiology (ECR) with occasional international travel.

Qualifications

• Completed education at high school level and/or university degree.
• Excellent command of English.
• German and other languages are an asset.
• Strong written and oral communication skills.
• Proficient in MS Office and Google Workspace (particularly MS Excel and Google Sheets).
• Experience in administration, team assistance, association/non-profit work, event or programme coordination is an asset.

Responsibilities

• Coordinate committee and subcommittee meetings end to end: agendas, invitations, presentations, minutes.
• Provide administrative support across the team, including correspondence, scheduling, and data maintenance.
• Maintain accurate lists and databases, keep committee records up to date.
• Coordinate scheduling and meetings at the European Congress of Radiology (ECR).
• Support programmes and initiatives for early-career members and on diversity, inclusion, and sustainability.
• Administer the Young Programme and the Green ID Certification, coordinating applications and communications.
• Support the Society's presence at external congresses, including materials and on-site coordination.

Skills

Excellent English

MS Office

Google Workspace

Team coordination

Communication

Education

High school diploma or university degree

Tools

MS Excel

Google Sheets

Job description

The European Society of Radiology (ESR) is a non-political and non-profit organisation dedicated to strengthening and uniting European Radiology. With more than 149,000 members worldwide, it has become the largest radiological society that organises one of the most innovative scientific congresses in this field, the European Congress of Radiology (ECR), in Vienna.

We are looking for a committed full-time team member (38.5 hours) to support our Committee & Board Affairs team.

Tasks

The Committee & Board Affairs department supports the ESR Board of Directors, the Executive Council, its wide range of committees and subcommittees. We coordinate their meetings, support elections and appointments, guide governance processes, and help deliver the programmes that serve our members.

Our work is highly collaborative, and we depend on one another every day. We value openness and a positive attitude just as highly as skills and experience, and we are looking for someone who enjoys being part of a close-knit team.

• Coordinate committee and subcommittee meetings end to end: agendas, invitations, presentations, and minutes
• Provide administrative support across the team, including correspondence, scheduling, and data maintenance
• Maintain accurate lists and databases, and keep committee records up to date
• Coordinate scheduling and meetings at the European Congress of Radiology (ECR)
• Support programmes and initiatives for early-career members and on diversity, inclusion, and sustainability, from planning through to delivery
• Administer the Young Programme and the Green ID Certification, coordinating applications, records, and communications
• Support the Society's presence at external congresses, including preparing materials and on-site coordination, with occasional international travel
• Prepare presentation materials such as PowerPoint slides and factsheets, and assist with website updates

Requirements

• Completed education at high school level and/or university degree
• Excellent command of English
• German and other languages are an asset
• Strong written and oral communication skills
• Proficient in MS Office and Google Workspace (particularly MS Excel and Google Sheets)
• Experience in administration, team assistance, association/non-profit work, event or programme coordination is an asset
• Outstanding organisational, prioritisation, and problem-solving skills, with a keen eye for detail
• Open, positive, and collaborative, with a genuine willingness to support colleagues
• Able to work independently while contributing to a closely interlinked team
• High level of stress resistance and resilience
• Willingness to travel
• A modern office in the heart of Vienna (U1, U2, U3 and U4)
• An exciting and empowering company culture with passionate people
• A diverse set of tasks in a meaningful and international setting
• Possibility to work in from home on a regular basis
• Paid lunch break

The monthly gross salary for this job vacancy is at least € 2,400 for 38.5h (14 times per year). The final salary depends on your relevant experience and qualifications and can be negotiated.

Are you ready to join our team?

Successful applicants must hold a valid work permit for Austria!

Successful applicants must be willing and able to commute to our office in Vienna on a regular basis.