Remote QA & Admin Coordinator - Construction

Virtustant; Argentina; Remote; ARS 64,569,000 - 98,390,000; Full time

Job summary

Virtustant is seeking an Off-Site QA and Admin Coordinator to support an Ontario-based construction group. The role focuses on reducing on-site friction by handling administrative, preliminary QA tasks and asynchronous quality control from a remote location.

You will review logs, drafts of change orders, handle vendor invoices and coordinate with logistics to keep projects running smoothly. Strong English skills and proactive independence are essential.

Qualifications

• 2+ years of remote administrative, operations or project coordination experience.
• Exceptional attention to detail, especially in measurements, invoices and photo logs.
• Excellent written and spoken English at a high level (C1/C2).
• Ability to work independently in a fast-paced, shifting-priority environment.

Responsibilities

• Review daily photo and video logs from field leads in CompanyCam.
• Check site uploads against tolerance checklists for subfloor flatness, reveal lines, stair geometry, and cabinet plumb levels.
• Flag quality issues to field supervisor or owner before installation crews leave the site.
• Draft client change orders and price adjustments from field notes in JobTread.
• Prepare preliminary material takeoffs and vendor quote comparisons.
• Process vendor invoices, packing slips and receipts using OCR tools and project boards.
• Coordinate with logistics partners to confirm site staging and proof of delivery photos.
• Maintain sub-trade compliance documents (WorkSafeNB or similar) and insurance certificates.
• Assist with milestone billing reminders, client follow-ups and warranty inquiries.

Skills

Remote admin experience

Attention to detail

English proficiency

Independent worker

Tools

JobTread

CompanyCam

Google Workspace

Microsoft 365

Slack/Teams

OCR tools

Project management boards

Job description

Virtustant is seeking an Off-Site QA and Admin Coordinator to support an Ontario-based construction group. The role focuses on reducing on-site friction by handling administrative, preliminary QA tasks and asynchronous quality control from a remote location.

You will review logs, drafts of change orders, handle vendor invoices and coordinate with logistics to keep projects running smoothly. Strong English skills and proactive independence are essential.