Remote Executive Assistant & Insurance Ops Coordinator

Virtustant; Argentina; Remote; ARS 61,494,000 - 107,614,000; Full time

Benefits offered by this job

Remote work

USD or local currency payment

Job summary

Virtustant is seeking a Virtual Executive Assistant & Insurance Operations Coordinator to support the Regional Sales Coordinator and leadership from a remote Argentina-based role. You will manage daily operations, calendars, and incoming inquiries to ensure consistent service across accounts.

You'll handle scheduling, follow-ups with sales agents, onboarding, recruiting coordination, and reports. Advanced English, strong organization, and the ability to work Arizona hours are essential.

Qualifications

• Advanced English proficiency, both written and spoken.
• Experience in executive assistance, administrative support, customer service, sales support, or operations coordination.
• Exceptional organizational skills and attention to detail.
• Strong calendar management, scheduling, and follow-up skills.
• Ability to manage multiple priorities and deadlines independently.

Responsibilities

• Maintain an organized database of ~1,000 business accounts.
• Coordinate follow-ups with sales agents and track enrollment opportunities.
• Assist policyholders with claims submissions, documentation, and inquiries.
• Schedule and confirm candidate interviews and communicate with prospective sales agents.
• Maintain recruiting records and coordinate interview calendars with leadership.
• Coordinate new agent orientation, training sessions, and field appointments.
• Track onboarding requirements and follow up on outstanding tasks.
• Track pending insurance applications and underwriting requirements.
• Coordinate account transfers between agents with proper documentation.
• Track sales contests and maintain performance standings.
• Prepare a weekly regional newsletter highlighting team achievements.
• Manage schedules, maintain records, and prepare reports.
• Identify opportunities to improve workflows and operational efficiency.

Skills

Advanced English

Calendar management

Organization

Communication

Tools

Microsoft Outlook

Excel

Word

Teams

Zoom

CRM systems

Job description

Virtustant is seeking a Virtual Executive Assistant & Insurance Operations Coordinator to support the Regional Sales Coordinator and leadership from a remote Argentina-based role. You will manage daily operations, calendars, and incoming inquiries to ensure consistent service across accounts.

You'll handle scheduling, follow-ups with sales agents, onboarding, recruiting coordination, and reports. Advanced English, strong organization, and the ability to work Arizona hours are essential.