Remote Executive Assistant to CEO | Travel & Ops Pro

Shadow Light Studios; Municipio de Rincón de los Sauces; Remote; ARS 76,155,000 - 121,847,000; Full time

Benefits offered by this job

15 days PTO

US time overlap

100% remote (LATAM-based)

Job summary

Shadow Light Studios is seeking an Executive Assistant to the CEO for a fully remote role serving LATAM-based operations. The EA will manage the CEO’s inbox, calendar, and travel, while coordinating conferences and complex itineraries across time zones.

The role requires proactive problem solving, strong written and verbal communication, and adept use of AI tools to streamline tasks. You will partner with the founder, support business and personal logistics, and identify automation opportunities

Qualifications

• Proven EA experience or strong related experience with sharp tech-savviness.
• Real travel planning chops with complex itineraries.
• Sharp organizational and time-management skills; time zone accuracy is essential.
• Proactive, flexible mindset; anticipate needs and act before urgent.
• Comfort using AI tools to research and solve problems.
• Strong written and verbal communication with a diplomatic tone.
• Proficient with Google Workspace and similar productivity tools.

Responsibilities

• Own the CEO's inbox: triage, prioritize, draft responses and manage headspace.
• Manage calendar with attention to time zones and conflicts.
• Handle travel end-to-end: flights, hotels, cars, points optimization.
• Coordinate conference prep and logistics for events (10–12/year).
• Oversee outbound logistics with vendors and organizers.
• Act as liaison between CEO and stakeholders, ensuring timely, professional communication.
• Cover business admin and personal logistics to support the CEO's life.
• Spot repetitive work and help automate or streamline processes.
• Tackle special projects and research; use AI to inform recommendations.

Skills

EA experience

Travel planning

Time management

Proactive mindset

AI tools usage

Written and verbal communication

Google Workspace

Tools

Notion

Google Workspace

Job description

Shadow Light Studios is seeking an Executive Assistant to the CEO for a fully remote role serving LATAM-based operations. The EA will manage the CEO’s inbox, calendar, and travel, while coordinating conferences and complex itineraries across time zones.

The role requires proactive problem solving, strong written and verbal communication, and adept use of AI tools to streamline tasks. You will partner with the founder, support business and personal logistics, and identify automation opportunities