Business Operations and Project Coordinators — Remote

Sagan Recruitment; Buenos Aires; Híbrido; ARS 20.210.000 - 33.683.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

Remote work (Global)

Independent contractor

Descripción de la vacante

Sagan Recruitment is seeking a Business Manager for a remote, globally available position. You will provide administrative and organizational support to the Executive Director, coordinate meetings, manage records, and keep systems up to date.

You will develop SOPs, improve workflows, manage projects, track deadlines, and ensure staff understand responsibilities. This role requires proactive communication, strong organization, and the ability to translate priorities into actionable tasks within a

Responsabilidades

• Provide ongoing administrative support to the Executive Director.
• Coordinate meetings, scheduling, calendar invitations, attendance, and relevant meeting information.
• Maintain organized records for employees, contractors, volunteers, and the organization.
• Enter and maintain accurate information in administrative systems.
• Prepare and update organizational, legal, compliance, and operational documents.
• Maintain tracking systems for recurring deadlines, renewals, filings, and organizational requirements.
• Document recurring administrative tasks and improve templates, forms, checklists, and workflows.
• Proactively alert leadership when deadlines or required actions are approaching.
• Document, organize, and refine SOPs; transform knowledge into clear processes.
• Identify workflow inefficiencies and develop practical improvements.
• Maintain and improve the organization's internal company website; develop systems for accessible institutional knowledge.
• Create templates, tools, and documentation that improve organizational consistency; review systems and gather feedback.

Descripción del empleo

Position: Business Manager

Location: Remote (Globally) Schedule: Monday to Friday, approximately 25 – 40 hours per week Compensation: 1200 - 2000 USD/month Note: Independent contractor position

WE'RE LOOKING FOR SOMEONE WHO HAS:

• Administrative & Organizational Support Provide ongoing administrative support to the Executive Director.
• Coordinate meetings, scheduling, calendar invitations, attendance, and relevant meeting information.
• Maintain organized employee, contractor, volunteer, and organizational records.
• Enter and maintain accurate information within administrative and organizational systems.
• Prepare and update organizational, legal, compliance, and operational documents.
• Maintain tracking systems for recurring deadlines, renewals, filings, and organizational requirements.
• Document recurring administrative tasks and improve templates, forms, checklists, and workflows.
• Proactively alert leadership when deadlines or required actions are approaching.
• Systems, Process Improvement & Knowledge Management Partner with the team to document, organize, and refine Standard Operating Procedures (SOPs).
• Transform organizational knowledge and existing practices into clear, accessible processes.
• Identify workflow inefficiencies and develop practical improvements.
• Maintain and improve the organization's internal company website.
• Develop systems that make institutional knowledge accessible, current, and easy for staff to navigate.
• Create templates, tools, and documentation that improve organizational consistency.
• Periodically review existing systems, gather staff feedback, and make improvements as needs evolve.
• Project Management & Team Accountability Develop, refine, and manage the organization's project-management system.
• Translate organizational priorities into clear projects, tasks, responsibilities, and deadlines.
• Ensure staff understand upcoming deadlines and their individual responsibilities.
• Monitor project timelines and proactively follow up on outstanding tasks.
• Help employees use the project-management system consistently and effectively.
• Support realistic workload planning, time management, accountability, and follow-through.
• Identify stalled projects, competing priorities, and workflow bottlenecks.
• Work with leadership and staff to determine next steps and keep projects moving.
• Support periodic reviews of organizational priorities and ensure staff time remains aligned with key goals.