Site Supervisor jobs in Germany

• Supervise, mentor, and manage the administrative support team, including office assistants, clerks, and secretaries.
• Set team objectives and conduct regular performance reviews.
• Develop training and development plans for team members.

2. Operations & Process Management

• Oversee daily administrative operations to ensure smooth functioning across departments.
• Manage scheduling, correspondence, filing systems, and travel arrangements.
• Streamline office procedures to enhance productivity and efficiency.

3. Documentation & Reporting

• Ensure timely preparation and submission of internal and external reports.
• Maintain proper record-keeping for office supplies, maintenance, procurement, and service providers.
• Implement document management systems to improve access and security of records.

4. Vendor and Asset Management

• Liaise with vendors and service providers for office supplies, repairs, and services.
• Oversee the inventory and proper use of administrative assets such as furniture, stationery, and office machines.

5. Policy Compliance & Internal Controls

• Ensure adherence to company policies, procedures, and legal regulations.
• Collaborate with the HR and IT departments for staff onboarding/offboarding logistics and access rights.
• Conduct periodic audits of admin support processes.

6. Stakeholder Coordination

• Serve as the primary contact for department heads and external partners for administrative support needs.
• Coordinate high-level meetings, events, and delegations.

Employment Type

Full Time

Company Industry

• Defence
• Military
• Government

Department / Functional Area

• Administration

Keywords

• Administrative Assistance
• Uae National
• Emirati
• Office Management Head
• Head Of Administration
• Administrative Program Manager

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