Purchase Assistant jobs in United Arab Emirates

• Managing end-to-end sourcing of integrated electrical / instrumentation systems including transformer, switch gear, CMS system, bus duct, motors, etc.
• Handling expedited sourcing and logistics coordination during emergency procurement situations or project fast-tracking.
• For assigned packages, sources, and proposes the Bidders from registered Company approved vendor list and based on approved Procurement strategy within the Project.
• Ensures that all Supplier Pre-Assessment is done in compliance with the procedure to improve the performance of company / project in Supplier selection.
• Coordinates with all relevant in-house departments to ensure all requirements are included in the bidding documents – including flow down - and prepare / issue the RFQ to the suppliers of the Bidders lists.
• Challenges requirements according suppliers’ market and Project requirement.
• Maintains the Project Procurement Plan up to date.
• Has a close interface with the technical responsible and lead all technical / commercial / contractual clarifications with the suppliers.
• Performs commercial and contractual analysis, schedule evaluation of bids and incorporate technical evaluation from Engineering / Project Control or E / M, QA, QC & HSE.
• Highlights to the Procurement Management any discrepancies in Procurement processes, identify related risks and proposes actions to minimize such risk.
• Finalizes the Comparison Statement (CS) in APICS and makes recommendations only for technically acceptable solutions with proper and documented technical-commercial and evaluation report and seeks authority approval.
• Prepares and obtains signature of the Purchase Order or Contract according authorization matrix.
• Participate to Kick off Meetings with Suppliers, ensuring that all PO terms and obligations are clearly explained and understood.
• Reviews all commercial and contractual correspondence and take necessary actions as required.
• Coordinate with the Expediting, Quality Control and Logistic team throughout the post award to ensure a timely delivery.
• Check Suppliers invoices and the final account, obtain the corresponding close out certificate from Suppliers.
• Ensure supplier performance evaluations is performed as per Company guidelines.

Note :

• Depending on the nature of the position and its associated compliance risk level, a background check on your profile may be carried out”.

Qualifications

• Bachelor's degree in Engineering (Electrical, or Instrumentation).
• Minimum 12+ years of relevant procurement experience in Oil & Gas, Construction or Energy sector projects.
• Proven expertise in handling procurement for multidisciplinary packages, including major electrical, and instrumentation systems.
• Strong command of procurement software (ERP / APICS), documentation, and vendor management.
• Able to handle multiple tasks with minimum supervision and very short deadline.
• Exceptional communication, analytical, and multitasking skills.
• Ability to work independently under tight timelines.
• Fluency in English (spoken and written).