Warehouse Admin

795 Hellmann Worldwide Logistics LLC.; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Hellmann Worldwide Logistics LLC. in Dubai seeks a detail-oriented data entry and inventory specialist to manage stock receipts, records, and warehouse organization. You will ensure accurate data entry, coordinate with freight companies and customers, and support invoicing and finance tasks as required.

The role emphasizes health and safety adherence, efficient stock management, and collaboration with team leaders to adapt to changing operational needs.

Qualifications

• Health and Safety standards should be followed.
• Accurate reporting and documentation are required.
• Experience with material handling equipment and tools.
• Vendor management experience is beneficial.
• Stock counts and internal audits are part of the role.
• Strong interpersonal and communication skills.

Responsibilities

• Data entry and inventory of all stock, including receipts and records.
• Organize inductions and manage occupational health and safety procedures.
• Coordinate inbound deliveries and liaise with freight companies and customers.
• Maintain stock control systems and ensure inventory accuracy.
• Support monthly billing and related finance tasks as needed.
• Communicate with team leaders on daily/weekly requirements.

Skills

Data entry

Stock inventory

Communication skills

Team player

Time management

Organizational skills

Attention to detail

Problem solving

Tools

Forklift

Printer

Labels

Job description

About Us

Ready to rock the future with us? At Hellmann we put our people at the heart of everything we do, because for us, relationship matters. Joining us does not just mean becoming part of a global company. It is an invitation to shape the future of the logistics industry together with us. Our Hellmann culture is based on our four values: Caring, Entrepreneurial, Forward-Thinking and Reliable. These values resonate with yours? Then become part of our FAMILY that consists of around 10.000 employees in more than 200 locations worldwide. For the better. Together.

Primary Responsibilities

Primary responsible for the data entry and inventory of all stock. Involves processing receipts, taking records and documenting the details of all orders. Organize staff inductions, manage occupational health and safety procedures and book for incoming deliveries. May also have to assist with general duties within the warehouse. Oversee the management of stock within an organization. This includes receiving, issuing and dispatching stock, and handling communication between freight companies and warehouse customers.

About the Job

Proactive and appropriate communication via email, phone and in person with customers, suppliers, transport companies and internal departments. Create and provide required documentation (good receipt note, packing list, delivery note etc.) Ensuring workshop goods are accurately matched and receipted on the database. Ensure that all workshop goods or material discrepancies are reported to the Team Leader/Supervisor and support on following up with the relevant department. Support on planning, coordinating and monitoring the receipt, order assembly and accurate dispatch of goods. Keeping stock control systems up to date and ensuring inventory accuracy in line with efficient utilization of space. Ensure correct and accurate data entry and report creation on a daily, weekly and monthly basis (e.g. detailing performance against KPI, timesheets, claim) Active preparation and support on monthly billing and all other finance related topics (eg. Cash vouchers) Communicate with Team Leader / Supervisor on daily/weekly requirements/updates. Liaise with the administrational department or external vendors/supplies if required for any damages, repairs, supplies (eg. Forklift equipment, Printer, Labels) In addition to your specific job responsibilities, you may be called upon to carry out specific assignments by your team leader / supervisor.

About You

Health and Safety standards being communicated and followed. Accurate reporting and documentation. Material Handling Equipment & tools. Vendor Management. Stock counts and internal audits. Team and customer meetings. Adjusting operations to changing customer requirements. Resolution of conflicts and disputes effectively. Claim Management. Interpersonal/Communication skills, especially listening. Team worker. Time management skills Organizational and planning skills Attention to detail and accurate Strong problem-solving skills combined with a solution-orientated approach

About our Benefits

A strong Team Spirit and a lot of fun together. A safe, multi-cultural and inclusive environment. Individual opportunities for growth and development. Inclusion and social diversity are firmly anchored values in our corporate culture. Regardless of gender, age, any disabilities, religion, ethnic origin or sexual identity: We are looking forward to meeting you!

We are a family business for over 150 years. All these years we have relied on our exceptional people in the global Hellmann FAMILY and their unmatched passion and energy to serve our customers. Our company culture, the Hellmann Promise, is the essence of who we are, driving us to achieve greatness and fostering a sense of belonging that empowers you to thrive! Our Promise does not only include a mission, our values and leadership principles, but also our vision "For the better. Together." It manifests our unique Hellmann culture as the foundation for all our actions and decisions. You will find a diverse and inclusive culture, where you are embraced and respected for who you are. We want you to feel valued, supported, and inspired.