Ward Clerk

NMC GROUP SERVICES.; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

The NMC Group Services in Dubai seeks a capable ward secretary to support daily administrative tasks in a healthcare setting. You will ensure patient files are prepared, manage ward records, and assist nursing staff with admissions and routine clerical duties.

Requirements include a graduate secretarial course or equivalent, at least six months in a healthcare environment, excellent English, and proficiency in Word and Excel; knowledge of Arabic is a plus.

Qualifications

• Graduate of a Secretarial Course or its equivalent.
• Six months or more in healthcare set up.
• Excellent command of oral and written English; Arabic desirable.
• Must be well versed with Word and Excel.

Responsibilities

• Ensures patient medical file available before and during consultation.
• Maintain required stocks supplies in the assigned ward.
• Ensure ward equipments are in good working order.
• Inform unit-nursing staff of pending admission and assist patient with admission procedure.
• Ensure files returned to medical records department within specified time frame.
• Maintain ward registers as required.
• Assist in inpatient areas as directed by Unit Nursing Supervisor.
• Establishes and maintains records filing systems and logs; operate office equipment as needed.
• Assist the HOD in maintaining all necessary records pertinent to the JCI process.
• Assist the HOD in maintaining records of policies, procedures, guidelines, forms and other documents; ensure circulation of current documents.
• Performs miscellaneous related duties as requested by the HOD.

Skills

English proficiency

Word processing

Excel

Education

Secretarial course or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

• Ensures patient medical file available before and during consultation
• Maintain required stocks supplies in the assigned ward
• Ensure that all ward equipments are in good working order
• Inform unit-nursing staff of pending admission and assist patient with admission procedure
• Ensure files returned to medical records department at the specified time frame
• Maintain ward registers as required
• Assist in inpatient areas as directed by Unit Nursing Supervisor
• Establishes and maintains records filing systems and logs Operates a computer duplicating machine fax machine calculator and other peripheral office equipment in the course of assigned functions
• Assist the HOD in maintaining all necessary records pertinent to the JCI process
• Assist the HOD in maintaining records of policies procedures guidelines forms and other documents and ensures the circulation of current documents and the de-circulation of expired documents
• Performs miscellaneous related duties as requested by the HOD

Graduate of a Secretarial Course or its equivalent Six months or more in healthcare set up Excellent command of oral and written English. Arabic language is desirable but not essential.Responsibility for own continued professional growth beyond minimum preparation.Must be well versed with Word and Excel.