Administration Executive – UAEN

Careers at UAE; Dubai; On-site; AED 111,600 - 167,400; Full time

Job summary

Careers at UAE is seeking an Administration Executive to perform extensive secretarial and office functions. Responsibilities include maintaining records, assisting with JCI accreditation processes, and ensuring compliance with safety and health procedures.

The ideal candidate will hold a College Diploma in any discipline and demonstrate strong organizational skills. This role is integral to supporting departmental activities and facilitating communication within the team.

Responsibilities

• Perform highly responsible secretarial/clerical functions.
• Establish and maintain records and filing systems.
• Reserve meeting sites and handle appointments and meetings.
• Support JCI accreditation processes and maintain relevant records.
• Comply with OSH and infection control policies and procedures.

Education

College Diploma – Any discipline or related fields

Job description

Administration Executive – UAEN

Job Description

Performs a wide variety of complex responsible office functions in support of a department

Responsibilities

The post holder will:

• Performs highly responsible secretarial/clerical, and office functions; assists in arranging and coordinating department activities.
• Establishes and maintains records, filing systems, and logs;
• Reserve meeting sites; contacts and confirms appointments and meetings; attends meetings and takes minutes
• Operates a computer, typewriter, duplicating machine, fax machine, calculator, and other peripheral office equipment in the course of assigned functions
• Utilizes a variety of word-processing, graphic/presentation, and data base software applications programs
• Types, edits, and distributes a variety of correspondence, forms, and policies and procedures
• Participating effectively in Implementing & follow up of PSQ Improvement Plan Activities.
• Communicates appropriate information from studies and data sources to the Head of the Department
• Assist the HOD in maintaining all necessary records pertinent to the JCI process or any other relevant accreditation and regulatory requirement process.
• Assist in conducting JCI/relevant accreditation meetings.
• Assist the HOD in maintaining records of policies, procedures, guidelines, forms and other documents and ensures the circulation of current documents and the de- circulation of expired documents.
• Performs miscellaneous related duties as requested by the HOD.
• Comply with all OSH and infection control policies, standards and procedures and cooperate with hospital management to comply those requirements
• Work accordance with the documented OSH procedures and instructions, specific responsibilities
• Be familiar with emergency and evacuation procedures
• Notifying OSH Hazards, incidents, Near misses and issues and assistance with the preparation of risk assessments, incident reports
• Comply with Waste management procedures and policies
• Attend applicable OSH/Infection control training programs, mock drills and awareness programs
• Use of appropriate personal protective equipment and safety systems.
• To develop, monitor and support implementation of the hospital OSHMS in line with DHA/MOH/MOHAP/DOH Health Sector OSHMS policies and standards (and other policies and standards as applicable) and entity requirements.
• Support to develop objectives and monitor achievement of objectives and compliance with DHA/MOH/MOHAP/DOH Health Sector OSHMS requirements across all departments.
• Support data collection throughout the hospital/cluster by assisting with data collection issues such as creating forms to collect data, identifying which data to collect, how to validate data, and creating reports.
• Ensures data reported is validated and analyed for implementing improvements and evaluating if the improvements were sustained.
• To conduct or participate in incident and outbreak investigations as applicable.

Qualifications

College Diploma – Any discipline or related fields