Vehicle Coordinator

Egis Group; Abu Dhabi; On-site; AED 67,000 - 100,000; Full time

Job summary

Egis Group in Abu Dhabi seeks a detail-oriented Vehicle Coordinator to oversee our fleet operations. You will schedule maintenance, track registrations and insurance, and ensure UAE regulatory compliance.

The ideal candidate has 2–3 years of fleet coordination experience, proficiency with fleet management software and MS Office, and strong organizational and communication skills to collaborate with drivers, managers, and vendors. You will monitor fuel usage and costs for optimization.

Qualifications

• 2–3 years of experience in fleet coordination or related role.
• Proficiency with fleet management software and MS Office (Excel, Word, Outlook).
• Strong organizational and time management skills.
• Excellent written and verbal English communication.
• Attention to detail in record-keeping and data entry.
• Knowledge of UAE traffic regulations and vehicle compliance.
• Ability to work independently and with cross-functional teams.

Responsibilities

• Schedule and coordinate vehicle maintenance appointments and repairs while minimizing downtime.
• Maintain records: registration, insurance, licenses, compliance documents.
• Manage vehicle assignment to optimize fleet utilization.
• Coordinate with drivers and managers on vehicle-related issues.
• Monitor fuel consumption, mileage and maintenance costs for optimization.
• Prepare reports on fleet performance and maintenance schedules.
• Communicate with vendors, insurers and government agencies.
• Assist in developing fleet policies and procedures.

Skills

Fleet coordination

MS Office

Fleet management software

Organizational skills

English communication

Record-keeping

UAE regulations knowledge

Independent work

Tools

Excel

Word

Outlook

Job description

We are looking for a detail-oriented and organized Vehicle Coordinator to join our team in Abu Dhabi United Arab this role you will be responsible for coordinating and managing all aspects of our vehicle fleet operations ensuring efficient scheduling maintenance and compliance with local regulations.

• Schedule and coordinate vehicle maintenance appointments inspections and repairs with service providers while minimizing operational downtime
• Maintain comprehensive records of vehicle registration insurance licenses and compliance documentation in accordance with UAE regulations
• Manage vehicle assignment and allocation to ensure optimal fleet utilization and support for operational teams
• Coordinate with drivers and department managers to address vehicle-related issues requests and concerns in a timely manner
• Monitor vehicle fuel consumption mileage and maintenance costs to identify trends and opportunities for cost optimization
• Prepare and maintain detailed reports on fleet performance vehicle status and maintenance schedules for management review
• Communicate with external vendors insurance providers and government agencies regarding vehicle-related matters
• Assist in developing and implementing fleet policies and procedures to ensure compliance and operational efficiency

Qualifications :

Required Qualifications:

• 2-3 years of experience in fleet coordination vehicle management or related administrative role
• Proficiency with fleet management software and MS Office applications (Excel Word Outlook)
• Strong organizational and time management skills with ability to manage multiple priorities
• Excellent written and verbal communication skills in English
• Attention to detail and accuracy in record-keeping and data entry
• Knowledge of vehicle maintenance basics and fleet operations
• Familiarity with UAE traffic regulations and vehicle compliance requirements
• Ability to work independently and collaboratively with cross-functional teams

Preferred Qualifications:

• Experience with scheduling and resource management systems
• Knowledge of vehicle cost analysis and budget management
• Experience coordinating with multiple vendors and service providers
• Familiarity with route optimization and logistics planning
• Customer service experience in a support role
• Basic understanding of vehicle safety standards and maintenance protocols

Remote Work :

No

Employment Type :

Full-time