Fleet Supervisor - Abu Dhabi

Confidential Company; Abu Dhabi; On-site; AED 72,000 - 84,000; Full time

Benefits offered by this job

Accommodation provided or allowance

Ticket allowance yearly for self only

Health and Life Insurance for self only

Job summary

Confidential Company is seeking a Fleet Supervisor to manage and coordinate administrative functions related to the organization's vehicle fleet. The role includes overseeing a team of drivers and ensuring compliance with UAE regulations.

Candidates should have a Bachelor's degree in business or equivalent, along with 2+ years of experience in Fleet Operations or related fields. Key skills include strong organizational capabilities and excellent communication.

Qualifications

• 2+ years of experience in Fleet Operations, Administration, Logistics, Operations or a related field.

Responsibilities

• Manage and coordinate administrative functions related to the vehicle fleet.
• Manage a team of 12 drivers and provide training.
• Create and manage vehicle portfolios in ERP FOCUS.
• Ensure timely renewal of vehicle registrations and insurance.
• Maintain records of all vehicles including registrations and fines.

Skills

Strong organizational and multitasking skills

Excellent communication and interpersonal skills

Excellent team management skills

Proficient in Microsoft Office (Excel, Word, Outlook)

Good problem-solving skills

Good report writing skills

Education

Bachelor’s degree in business or equivalent

Job description

Fleet Supervisor

Salary 6,000 to 7,000 AED based on experience.

Accommodation provided or plus allowance.

Ticket allowance yearly for self only.

Health and Life Insurance for self only.

Role Purpose

To manage and coordinate administrative functions related to the organization’s vehicle fleet from creating vehicle profiles in the system throughout the vehicle lifecycle and maintain insurance and registration records, supporting the Fleet Supervisors in optimizing fleet operations.

Operations

Drivers Management

• Manage a team of 12 drivers, provide training, create team schedule and direct team errands to meet the daily and ad hoc requirements of the company owners and his family and guests.
• Act as the point of contact for Dubai Vehicle Fleet Operation.

Vehicle Record Management

• Create all vehicles portfolio in ERP FOCUS ensuring all compulsory fields are completed: model, colour, make, kilometres, value, etc. and photos are uploaded.
• Maintain and update any change in the vehicle status such as transfer, sale, scrap, etc.
• Upload car registration and insurance renewals, collecting data from respective Fleet Supervisors.
• Work closely with the ERP Specialist to enhance the reporting standard as per management requirement.

Registration & Compliance

• Ensure Dubai Registered vehicles registrations and insurance are renewed on time.
• Validate monthly reconciliation of vehicles insurance invoices.
• Register newly purchased vehicles and complete all necessary procedures for compliance with UAE regulations.
• Ensure safety and compliance with company policies and authority requirements.

Documentation & Reporting

• Maintain both physical and digital records of all vehicles including registration, insurance, fines and maintenance details.
• Submit weekly and monthly reports to the Line Manager and Finance Department as required.

Fines Compliance Monitoring

• Monitors cars drivers traffic fines, generate fine detailed reports on fines including violator name, amount, vehicle number and date of the incident and update HR accordingly before the payroll cut-off date.
• Coordinate with family representatives to settle their fines and update the Finance Department on family fine settlements.

Education & Background

Bachelor’s degree in business or equivalent. 2+ years of experience in Fleet Operations, Administration, Logistics, Operations or a related field.

Skills

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Excellent team management skills.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Good problem‑solving skills.
• Good report writing skills.