Administrative Assistant (UAE National Only)

Confidential; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

Confidential government-affiliated organization in Abu Dhabi seeks a detail-oriented Administrative Coordinator to support day-to-day operations of the department. You will handle documentation, correspondence, scheduling, records, reporting, and coordination with internal and external stakeholders.

UAE National candidates only with a high school diploma; additional admin qualifications are a plus. Strong organizational and multitasking skills, excellent written and spoken Arabic and English,

Qualifications

• UAE National required.
• High school diploma required; additional admin qualifications/certifications are an advantage.
• Excellent written and verbal communication in Arabic and English.

Responsibilities

• Provide day-to-day administrative support to the department and management.
• Manage and maintain departmental records, documents, files, and trackers.
• Coordinate meetings, appointments, and departmental activities.
• Prepare correspondence, reports, presentations, meeting minutes, and other documents.
• Coordinate with internal departments and external stakeholders to facilitate administrative requirements.
• Follow up on pending actions, approvals, requests, and deliverables.
• Support procurement and administrative processes, including purchase requests, invoices, and related documentation.
• Maintain accurate and up-to-date records and databases.
• Assist with departmental reporting and tracking of key administrative activities.

Skills

Organizational skills

Multitasking

Communication skills

Attention to detail

Customer service orientation

Education

High school diploma

Administrative qualifications

Tools

Microsoft Office

Job description

A confidential opportunity is available with a government-affiliated organization within the technology and infrastructure sector in Abu Dhabi.

Job Purpose

Provide administrative and coordination support to ensure the smooth and efficient day-to-day operations of the department. The role is responsible for managing documentation, correspondence, scheduling, records, reporting, and coordination with internal and external stakeholders.

Key Responsibilities

• Provide day-to-day administrative support to the department and management.
• Manage and maintain departmental records, documents, files, and trackers.
• Coordinate meetings, appointments, and departmental activities.
• Prepare correspondence, reports, presentations, meeting minutes, and other documents.
• Coordinate with internal departments and external stakeholders to facilitate administrative requirements.
• Follow up on pending actions, approvals, requests, and deliverables.
• Support procurement and administrative processes, including purchase requests, invoices, and related documentation.
• Maintain accurate and up-to-date records and databases.
• Assist with departmental reporting and tracking of key administrative activities.

Requirements:

• UAE National - mandatory.
• High school diploma required; additional administrative qualifications/certifications are an advantage.
• Previous administrative or government-sector experience is preferred.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills in Arabic and English.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Professional, presentable, and customer-service-oriented approach.

Eligibility:

UAE Nationals only

Confidential Search:

The organization's name and further details will be shared with shortlisted candidates.