Travel Planner (for Private Family)

Asico Real Estate Llc; Dubai; On-site; AED 300,000 - 520,000; Full time

Job summary

Asico Real Estate Llc is seeking a seasoned Travel Planner to manage all aspects of personal family travel in Dubai and beyond. You will coordinate flights, private jet charters, hotels and ground transportation with discretion and flexibility.

The role requires LUX travel industry connections, strong organizational skills, and the ability to handle visas, travel docs, and budget management while maintaining confidentiality. Availability for after-hours travel is expected.

Qualifications

• Proven experience as a travel planner, personal assistant, or in a similar role supporting UHNW/private families.
• Strong network of contacts in luxury travel, private aviation and hospitality.
• Exceptional discretion and ability to maintain confidentiality.
• Excellent organizational skills with the ability to manage multiple, often changing, priorities.
• Strong communication skills and a calm, professional manner under pressure.
• Availability outside standard business hours including evenings/weekends.
• Valid driver’s license if local coordination is required.
• Fluency in English; additional languages (Arabic, French, etc.) are a plus.

Responsibilities

• Plan, book and manage all family travel including flights, private jet charters, accommodations and ground transportation.
• Coordinate itineraries for multiple family members, including children, extended family and guests.
• Liaise with luxury travel providers, private jet operators, hotels, villas and concierge services.
• Handle visa applications, passport renewals and travel documentation for all family members.
• Arrange travel insurance and ensure compliance with international travel requirements.
• Manage last-minute changes, cancellations and emergencies with speed and discretion.
• Research and recommend destinations, experiences and accommodations tailored to family preferences.
• Coordinate with household staff and security to align travel plans with the family’s schedule.

Skills

Travel planning

Personal assistant experience

Private/ UHNW networks

Discretion

Organizational skills

Communication under pressure

Availability after hours

Driver's license

English fluency

Job description

A private family is seeking a dedicated Travel Planner to manage all aspects of personal and family travel This role requires discretion flexibility and the ability to anticipate needs while coordinating complex high-standard travel arrangements across multiple destinations

Key Responsibilities

• Plan book and manage all family travel including flights private jet charters accommodations and ground transportation
• Coordinate itineraries for multiple family members including children extended family and guests sometimes traveling separately
• Liaise with private aviation companies luxury hotels villa rental agencies and concierge services
• Handle visa applications passport renewals and travel documentation for all family members
• Arrange travel insurance and ensure compliance with international travel requirements
• Manage last-minute changes cancellations and emergencies with speed and discretion
• Research and recommend destinations experiences and accommodations tailored to family preferences
• Coordinate with household staff security and personal assistants to align travel plans with the family s schedule
• Maintain strict confidentiality regarding the family s travel plans and personal information
• Manage travel budgets and maintain detailed expense records
• Be available for occasional travel with the family if required

Requirements

• Proven experience as a travel planner, personal assistant, or in a similar role supporting UHNW/private families
• Strong network of contacts in luxury travel, private aviation, and hospitality
• Exceptional discretion and ability to maintain confidentiality
• Excellent organizational skills with the ability to manage multiple, often changing, priorities
• Strong communication skills and a calm, professional manner under pressure
• Availability outside standard business hours, including evenings/weekends, as travel needs arise
• Valid driver's license (if local coordination is required)
• Fluency in English required; additional languages (Arabic, French, etc.) are a strong plusPreferred: Background in luxury travel agencies, private aviation, or hospitality managementExisting relationships with luxury hotel groups, private jet operators, and concierge networksExperience working within a family office or private household setting