Travel Planner

Asico Real Estate Llc.; Dubai; On-site; AED 200,880 - 357,120; Full time

Job summary

Asico Real Estate Llc. seeks an organized Travel Planner to manage all travel arrangements for a private Emirati family in Dubai. You will handle domestic and international trips, book flights and accommodations, and ensure confidentiality and seamless logistics.

Requirements include a 3–5 year track record in luxury travel planning, fluency in English, and experience with VIP clients. Arabic is an advantage; you will collaborate with assistants and staff while maintaining privacy.

Qualifications

• Bachelor’s degree in Hospitality, Tourism, Business Administration or related field preferred.
• 3–5 years luxury travel planning or executive travel coordination experience.
• Experience with VIP clients, UHNW individuals, or private family offices preferred.
• Strong knowledge of international travel regulations, visas, and documentation.
• Proficiency with travel booking systems and Microsoft Office.

Responsibilities

• Plan, coordinate and manage all domestic and international travel for family members.
• Book flights, private aviation, hotels, serviced apartments and ground transportation.
• Prepare detailed itineraries with schedules, reservations and travel info.
• Coordinate visa applications, travel insurance and required docs.
• Ensure passports and visas are valid and up-to-date.
• Arrange airport VIP services, meet-and-greet and chauffeur services.
• Research and recommend destinations, hotels, and activities based on preferences.
• Handle last-minute changes, cancellations and emergency requests.
• Coordinate with assistants, drivers, security, and household staff for logistics.
• Monitor travel budgets and record bookings and expenses.
• Negotiate preferential rates and build relationships with providers.
• Be available outside regular hours for urgent travel needs.

Skills

Luxury travel planning

VIP client experience

Executive travel coordination

Discretion & confidentiality

English communication

Problem solving under pressure

Multitasking

Education

Bachelor's degree in Hospitality/Tourism/Business Administration

Tools

Microsoft Office

Travel booking systems

Job description

We are seeking a highly organized, proactive, and detail-oriented Travel Planner to manage all travel arrangements for a private Emirati family. The successful candidate will be responsible for planning seamless domestic and international travel experiences, ensuring comfort, efficiency, and confidentiality at all times.

Responsibilities

• Plan, coordinate, and manage all domestic and international travel arrangements for family members.
• Book flights, private aviation (when required), hotels, serviced apartments, and ground transportation.
• Prepare detailed travel itineraries, including schedules, reservations, and important travel information.
• Coordinate visa applications, travel insurance, and all required travel documentation.
• Ensure passports, visas, and other travel documents remain valid and up to date.
• Arrange airport VIP services, meet-and-greet assistance, and chauffeur services.
• Research and recommend destinations, hotels, restaurants, activities, and entertainment based on the family\'s preferences.
• Handle last-minute travel changes, cancellations, and emergency travel requests efficiently.
• Coordinate with personal assistants, drivers, security personnel, and household staff to ensure smooth travel logistics.
• Monitor travel budgets and maintain accurate records of bookings and travel-related expenses.
• Negotiate preferential rates and establish relationships with airlines, hotels, luxury travel agencies, and service providers.
• Be available outside regular working hours to accommodate urgent travel requirements.

Qualifications

• Bachelor\'s degree in Hospitality, Tourism, Business Administration, or a related field is preferred.
• Minimum of 3–5 years of experience in luxury travel planning, executive travel coordination, or as a Travel Consultant.
• Previous experience working for VIP clients, UHNW individuals, royal families, or private family offices is highly preferred.
• Strong knowledge of international travel regulations, visa procedures, and travel documentation.
• Proficiency in travel booking systems and Microsoft Office applications.
• Excellent organizational and multitasking skills.
• Strong problem-solving abilities and the ability to work under pressure.
• Excellent communication skills in English. Arabic is an advantage.
• High level of discretion, professionalism, and confidentiality.

Preferred Skills

• Experience arranging luxury holidays and bespoke travel experiences.
• Knowledge of private aviation and yacht charter bookings.
• Strong negotiation and vendor management skills.
• Flexibility to travel when required.
• Ability to manage multiple family members\' travel schedules simultaneously.

Personal Attributes

• Highly organized and detail-oriented.
• Proactive and resourceful.
• Calm under pressure.
• Customer-service oriented.
• Trustworthy and discreet.
• Flexible with working hours and travel requirements.