Personal Assistant - Private Hospitality

Confidential; Abu Dhabi; On-site; AED 223,000 - 446,000; Full time

Job summary

Confidential is seeking a highly organised Personal Assistant to support a UHNW Principal in a private property setting. The role covers personal and executive tasks, luxury shopping, events and day-to-day administration.

Ideal candidates will have experience with UHNW/HNW individuals or VIP clients, a strong understanding of luxury service, confidentiality and private hospitality. A proactive, discreet approach is essential.

Qualifications

• Experience in supporting UHNW/HNW individuals or VIP clients.
• Ability to manage confidential information with discretion.
• Strong organisational and time-management skills.

Responsibilities

• Provide comprehensive, confidential personal assistance to the Principal.
• Manage calendar, appointments and daily schedule; coordinate meetings.
• Handle sensitive communications on behalf of the Principal.
• Arrange luxury shopping, events, travel, and lifestyle requirements.
• Maintain records of purchases, expenses and invoices; support budgets.
• Coordinate with private hospitality teams, property managers and vendors.

Skills

Discretion

Organisation

Communication

Multitasking

Privacy & Confidentiality

Job description

We are seeking a highly organised, proactive and discreet Personal Assistant to support a UHNW Principal within a private property environment. The successful candidate will be responsible for managing the Principal's personal and professional requirements, lifestyle arrangements, luxury purchases, events and day-to-day administration.

The ideal candidate will have previous experience supporting UHNW/HNW individuals, private families, private offices or VIP clients, with a strong understanding of luxury service, confidentiality and private hospitality.

Key Responsibilities

Personal & Executive Support

• Provide comprehensive and highly confidential personal assistance to the Principal.
• Manage and maintain the Principal's calendar, appointments and daily schedule.
• Coordinate meetings, personal appointments and other commitments.
• Manage correspondence, emails, calls and communications on behalf of the Principal when required.
• Anticipate the Principal's requirements and proactively manage priorities.
• Handle sensitive and confidential information with the highest level of discretion.

Luxury Shopping & Personal Purchases

• Source and purchase luxury products, gifts and services based on the Principal's preferences.
• Maintain strong knowledge of luxury brands and products, including fashion, jewellery, watches, accessories and lifestyle items.
• Liaise directly with luxury boutiques, personal shoppers and brand representatives.
• Arrange private shopping appointments, product sourcing and special requests.
• Coordinate bespoke orders and ensure timely delivery of purchases.
• Maintain records of purchases, orders, invoices and deliveries as required.

Events & Lifestyle Management

• Plan, organise and coordinate private events, dinners, celebrations and special occasions.
• Source and coordinate luxury venues, suppliers, entertainment, catering and other service providers.
• Manage event timelines, guest lists, invitations and RSVPs.
• Coordinate event logistics and ensure all arrangements are delivered to the required standard.
• Work closely with internal private hospitality teams to ensure seamless event execution.
• Support with travel arrangements, itineraries, reservations and lifestyle requirements.

Private Hospitality & Property Coordination

• Coordinate with household and private hospitality teams to support the Principal's requirements.
• Liaise with Property Manager and Principal.
• Communicate special requests and preferences while maintaining confidentiality.
• Support with VIP guest arrangements and ensure exceptional service standards.
• Maintain organised records, schedules and relevant documentation.
• Track purchases and expenses and maintain supporting invoices and receipts.
• Assist with budgets for events, purchases and other approved activities.
• Liaise with suppliers and follow up on payments where required.
• Ensure all purchases and commitments are appropriately approved in line with established procedures.
• Previous experience as a Personal Assistant, Private PA, Family Assistant, Lifestyle Manager or Executive Assistant supporting UHNW/HNW individuals, private families or VIP clients.
• Experience working within a private household, private office, luxury hospitality or high-end lifestyle environment.
• Strong experience coordinating luxury purchases and sourcing premium products and services.
• Previous experience planning and managing private events and VIP events.
• Excellent knowledge and understanding of luxury brands and luxury service standards.
• Exceptional organisational and time-management skills.
• Ability to manage multiple priorities and last-minute requests.
• Excellent communication and interpersonal skills.
• High level of discretion, confidentiality and professionalism.
• Proactive and solutions-oriented approach.
• Ability to work flexibly based on the Principal's requirements.