Travel Planner (for Private Family)

Asico; Dubai; On-site; AED 180,000 - 280,000; Full time

Job summary

Asico in Dubai seeks an experienced Travel Planner to manage personal family travel with discretion and flexibility. The role requires coordinating complex arrangements across multiple destinations for sensitive family itineraries.

You will liaise with luxury travel suppliers, coordinate private aviation, hotels, and villas, and handle visas, documentation, and travel insurance while maintaining confidentiality and providing seamless service.

Qualifications

• Proven experience as travel planner or personal assistant for UHNW/private families.
• Strong network in luxury travel, private aviation, and hospitality.
• Exceptional discretion and ability to maintain confidentiality.
• Excellent organizational and communication skills.

Responsibilities

• Plan, book, and manage all family travel, including flights, private jet charters, accommodations, and ground transportation.
• Coordinate itineraries for multiple family members, including children, extended family, and guests.
• Liaise with private aviation companies, luxury hotels, villa rental agencies, and concierge services.
• Handle visa applications, passport renewals, and travel documentation for all family members.
• Arrange travel insurance and ensure compliance with international travel requirements.
• Manage last-minute changes, cancellations, and emergencies with speed and discretion.
• Research and recommend destinations, experiences, and accommodations tailored to family preferences.
• Coordinate with household staff, security, and personal assistants to align travel plans with the family's schedule.

Skills

Discretion

Coordination

Luxury travel network

Organizational skills

English fluency

Job description

A private family is seeking a dedicated Travel Planner to manage all aspects of personal and family travel. This role requires discretion, flexibility, and the ability to anticipate needs while coordinating complex, high-standard travel arrangements across multiple destinations.

Key Responsibilities:

• Plan, book, and manage all family travel, including flights, private jet charters, accommodations, and ground transportation
• Coordinate itineraries for multiple family members, including children, extended family, and guests, sometimes traveling separately
• Liaise with private aviation companies, luxury hotels, villa rental agencies, and concierge services
• Handle visa applications, passport renewals, and travel documentation for all family members
• Arrange travel insurance and ensure compliance with international travel requirements
• Manage last-minute changes, cancellations, and emergencies with speed and discretion
• Research and recommend destinations, experiences, and accommodations tailored to family preferences
• Coordinate with household staff, security, and personal assistants to align travel plans with the family's schedule
• Maintain strict confidentiality regarding the family's travel plans and personal information
• Manage travel budgets and maintain detailed expense records
• Be available for occasional travel with the family, if required

Requirements

• Proven experience as a travel planner, personal assistant, or in a similar role supporting UHNW/private families
• Strong network of contacts in luxury travel, private aviation, and hospitality
• Exceptional discretion and ability to maintain confidentiality
• Excellent organizational skills with the ability to manage multiple, often changing, priorities
• Strong communication skills and a calm, professional manner under pressure
• Availability outside standard business hours, including evenings/weekends, as travel needs arise
• Valid driver's license (if local coordination is required)
• Fluency in English required; additional languages (Arabic, French, etc.) are a strong plus

Preferred

• Background in luxury travel agencies, private aviation, or hospitality management
• Existing relationships with luxury hotel groups, private jet operators, and concierge networks
• Experience working within a family office or private household setting