Travel Planner (for Private Family)

Asico Real Estate Llc.; Dubai; On-site; AED 335,000 - 614,000; Full time

Job summary

Asico Real Estate Llc. in Dubai seeks a seasoned Travel Planner/Personal Assistant for UHNW families. You will plan and book all family travel, including private jet charters, hotels, and ground transportation, while coordinating itineraries for multiple family members.

You will liaise with luxury hotels, private aviation operators, and concierge services, manage visas and travel documents, and ensure discretion and confidentiality. A strong international network in luxury travel is essential.

Qualifications

• Proven experience as travel planner or personal assistant for UHNW/private families.
• Strong network in luxury travel, private aviation, and hospitality.
• Excellent discretion and confidentiality.
• Exceptional organization with ability to manage shifting priorities.
• Fluent English; additional languages a plus.

Responsibilities

• Plan, book, and manage all family travel, including flights, private jet charters, accommodations, and ground transportation.
• Coordinate itineraries for multiple family members, including children, extended family, and guests, sometimes traveling separately.
• Liaise with private aviation companies, luxury hotels, villa rental agencies, and concierge services.
• Handle visa applications, passport renewals, and travel documentation for all family members.
• Arrange travel insurance and ensure compliance with international travel requirements.
• Maintain strict confidentiality regarding the family's travel plans and personal information.
• Be available for occasional travel with the family, if required.
• Coordinate with household staff, security, and personal assistants to align travel plans with the family's schedule.
• Manage travel budgets and maintain detailed expense records.
• Research and recommend destinations, experiences, and accommodations tailored to family preferences.
• Manage last-minute changes, cancellations, and emergencies with speed and discretion.

Skills

Travel planning

Personal assistant

Discretion

Organization

Communication

Multitasking

Availability outside hours

Driver's license

English fluency

Additional languages

Education

Background in luxury travel or hospitality

Job description

Key Responsibilities

• Plan, book, and manage all family travel, including flights, private jet charters, accommodations, and ground transportation


• Coordinate itineraries for multiple family members, including children, extended family, and guests, sometimes traveling separately


• Liaise with private aviation companies, luxury hotels, villa rental agencies, and concierge services


• Handle visa applications, passport renewals, and travel documentation for all family members


• Arrange travel insurance and ensure compliance with international travel requirements


• Manage last-minute changes, cancellations, and emergencies with speed and discretion


• Research and recommend destinations, experiences, and accommodations tailored to family preferences


• Coordinate with household staff, security, and personal assistants to align travel plans with the family's schedule


• Maintain strict confidentiality regarding the family's travel plans and personal information


• Manage travel budgets and maintain detailed expense records


• Be available for occasional travel with the family, if required

• Proven experience as a travel planner, personal assistant, or in a similar role supporting UHNW/private families


• Strong network of contacts in luxury travel, private aviation, and hospitality


• Exceptional discretion and ability to maintain confidentiality


• Excellent organizational skills with the ability to manage multiple, often changing, priorities


• Strong communication skills and a calm, professional manner under pressure


• Availability outside standard business hours, including evenings/weekends, as travel needs arise


• Valid driver's license (if local coordination is required)


• Fluency in English required; additional languages (Arabic, French, etc.) are a strong plus

Preferred

• Background in luxury travel agencies, private aviation, or hospitality management


• Existing relationships with luxury hotel groups, private jet operators, and concierge networks


• Experience working within a family office or private household setting