Travel Executive Assistant

Tanqeeb; Abu Dhabi; On-site; AED 134,000 - 179,000; Full time

Job summary

Tanqeeb in Dubai is seeking a Travel Executive Assistant to support executives by handling travel arrangements and coordinating logistics for a fast-paced organization. The role emphasizes accuracy, proactive problem-solving, and seamless communication across departments.

You will work closely with HR and finance teams to ensure policy alignment and contribute to cost optimization while supporting travel-related operations and administrative tasks as needed.

Qualifications

• Ability to coordinate complex travel itineraries across multiple departments.
• Strong communication skills for liaison with executives and partners.
• Proficiency with travel management software and itinerary tools.
• Negotiation with vendors to secure favorable travel arrangements.
• Attention to detail and ability to manage calendars and schedules.

Responsibilities

• Coordinate all travel arrangements for executives, including flights, accommodations, and ground transportation.
• Prepare itineraries and schedules using travel software, considering disruptions and contingencies.
• Maintain travel records and provide reports on expenditures for budgeting.
• Liaise with travel service providers, negotiating contracts and rates.
• Assist in planning corporate events and meetings, coordinating logistics.

Skills

Travel coordination

Vendor negotiation

Travel software

Calendar management

Communication

Tools

Travel management software

Job description

Job description

As a Travel Executive Assistant at our esteemed recruitment agency in Dubai, you will play a vital role in supporting our executives by managing their travel arrangements and ensuring seamless operations. This position is not just about logistics; it’s about creating an environment where our leaders can focus on strategic initiatives while you handle the details. You will be at the heart of our fast-paced environment, where your organizational skills and attention to detail will be highly valued.

In this role, you will have the opportunity to grow your career within the accounting industry, gaining insights into both operational and strategic aspects of our business. Our agency fosters a culture of continuous learning and development, offering you the chance to enhance your skills through training programs and mentorship opportunities. By joining our team, you will not only contribute to our success but also build a strong professional network that will benefit your career in the long run.

Moreover, the position of Travel Executive Assistant is designed for those who are looking to make a significant impact. You will collaborate closely with various departments, ensuring that all travel-related tasks align with our organizational goals. Your ability to think critically and adapt to changing situations will be crucial as you navigate the complexities of executive travel. If you are passionate about providing exceptional support and are eager to take on new challenges, this role is perfect for you.

Responsibilities:

1. Manage and coordinate all travel arrangements for executives, including flights, accommodations, and transportation, ensuring a seamless travel experience that meets all preferences and requirements.
2. Prepare detailed itineraries and travel schedules, utilizing travel management software to optimize time and resources effectively, while considering potential disruptions and contingencies.
3. Maintain and update travel records, ensuring compliance with company policies and procedures, and providing accurate reports on travel expenditures to assist in budget management.
4. Act as a liaison between executives and travel service providers, negotiating contracts and ensuring that the best rates and services are secured for the organization.
5. Assist in planning and organizing corporate events and meetings, coordinating logistics, catering, and technical support to ensure successful execution.
6. Handle travel-related inquiries and issues promptly, demonstrating excellent problem-solving skills and maintaining a high level of professionalism in all communications.
7. Collaborate with HR and finance teams to ensure travel policies are adhered to and that all travel arrangements align with employee benefits and compensation structures.
8. Continuously evaluate and improve travel processes, suggesting innovative solutions to enhance efficiency and reduce costs associated with travel.
9. Support executives with administrative tasks as needed, including managing calendars, preparing reports, and facilitating communication across departments to ensure alignment on priorities.

Skills

• Exceptional organizational skills to manage complex travel itineraries and schedules effectively.
• Strong communication skills, both written and verbal, to liaise with executives and external partners.
• Proficiency in travel management software and tools for booking and itinerary management.
• Ability to negotiate effectively with vendors to secure the best travel arrangements.
• Critical thinking and problem-solving skills to address travel-related challenges promptly.
• Attention to detail to ensure accuracy in travel documentation and compliance.
• Time management skills to prioritize tasks and meet tight deadlines in a fast-paced environment.