Tendering & Document Control Specialist (Construction)

Al Marwan Group; Sharjah; On-site; AED 60,000 - 90,000; Full time

Job summary

Al Marwan Group is seeking an experienced Secretary to support the Estimation Department in a construction/infrastructure setting. The role requires familiarity with tendering and estimation activities and strong MS Office skills.

The successful candidate will coordinate with suppliers, maintain tender logs and documents, and provide day-to-day administrative support to the Estimation/Tendering team to ensure timely delivery of all tender-related materials.

Qualifications

• Bachelor’s Degree or Diploma in Business Administration, Secretarial Studies, or related field.
• 4+ years of relevant experience in construction, infrastructure, contracting, or engineering companies.
• Strong understanding of tendering processes, BOQs, quotations, addendums, and submittals.

Responsibilities

• Coordinate with suppliers and subcontractors for quotations, submittals, and tender requirements.
• Maintain tender logs, BOQs, pricing sheets, trackers, and document registers.
• Organize and manage tender documents, addendums, clarifications, and related correspondence.
• Follow up with procurement, project teams, suppliers, and internal departments on pending requirements.
• Manage departmental emails, filing systems, document control, and records.
• Provide day-to-day administrative support to the Estimation/Tendering team.
• Ensure documents are organized and available within required deadlines.

Skills

MS Excel

MS Word

Outlook

PDF management

Communication

Organization

Education

Bachelor’s Degree or Diploma in Business Administration/Secretarial Studies

Tools

MS Excel

Word

Outlook

PDF/document management systems

Job description

Al Marwan Group is seeking an experienced Secretary to support the Estimation Department in a construction/infrastructure setting. The role requires familiarity with tendering and estimation activities and strong MS Office skills.

The successful candidate will coordinate with suppliers, maintain tender logs and documents, and provide day-to-day administrative support to the Estimation/Tendering team to ensure timely delivery of all tender-related materials.