Document Controller Secretary Construction

Al Marwan Group; Sharjah; On-site; AED 89,000 - 179,000; Full time

Job summary

Al Marwan Group in Sharjah is seeking an experienced Secretary to support the Estimation Department. You will coordinate with suppliers and subcontractors for quotations, maintain tender logs, and organize tender documents to ensure timely submissions.

The role requires a Bachelor’s degree, 4+ years in construction or engineering companies, and strong Excel/Word skills to manage pricing sheets, trackers, and records.

Qualifications

• Experience supporting Estimation, Tendering, Procurement, or Project teams is required.
• Knowledge of construction tendering processes, BOQs, quotations, submittals, addendums, and tender documentation.
• Proficiency in MS Excel, Word, Outlook; PDF/document management systems.
• Strong communication, coordination, and organizational skills.
• Bachelor’s Degree or Diploma in Business Administration, Secretarial Studies, or a related field.
• 4+ years of relevant experience in construction, infrastructure, contracting, or engineering companies.

Responsibilities

• Coordinate with suppliers and subcontractors for quotations and tender requirements.
• Maintain tender logs, BOQs, pricing sheets, trackers, and document registers.
• Organize and manage tender documents, addendums, clarifications, and related correspondence.
• Follow up with procurement and project teams on pending requirements.
• Provide day-to-day administrative support to the Estimation/Tendering team.
• Ensure documents are organized and available by deadlines.

Skills

Strong communication & coordination

Ability to manage multiple priorities

Experience in Estimation/Tendering/Pro

Deadline-driven and organized

Education

Bachelor’s Degree or Diploma in Business Administration, Secretarial Studies, or related field

Tools

MS Excel

MS Word

Outlook

PDF management systems

Job description

Who we are

Founded in 1978, Al Marwan Group is a diversified organization serving the construction, heavy machinery, Oil & Gas, real estate, development, and Hospitality sectors across the GCC. The Group operates through multiple business units and subsidiaries, delivering integrated solutions supported by strong operational expertise and a well-established regional presence.

Job Summary

We are looking for an experienced Secretary to support our Estimation Department. The candidate must have strong experience in the construction/infrastructure/contracting industry and be familiar with tendering and estimation activities.

Key Responsibilities

• Coordinate with suppliers and subcontractors for quotations, technical/commercial submittals, prequalification documents, and tender requirements.

• Maintain and update tender logs, BOQs, pricing sheets, trackers, and document registers.

• Organize and manage tender documents, addendums, NTTS, clarifications, and related correspondence.

• Follow up with procurement, project teams, suppliers, subcontractors, and internal departments regarding pending requirements.

• Manage departmental emails, filing systems, document control, and records.

• Provide day-to-day administrative and coordination support to the Estimation/Tendering team.

• Ensure documents and information are properly organized and available within required deadlines.

Required Skills & Qualifications

• Previous experience supporting an Estimation, Tendering, Procurement, or Project team is mandatory.

• Good understanding of construction tendering processes, BOQs, quotations, submittals, addendums, and tender documentation.

• Proficiency in MS Excel, Word, Outlook, and PDF/document management systems.

• Strong communication, coordination, follow-up, and organizational skills.

• Ability to manage multiple priorities and work effectively under deadlines.

• Bachelor’s Degree or Diploma in Business Administration, Secretarial Studies, or a related field.

• 4+ years of relevant experience in a construction, infrastructure, contracting, or engineering company.