Document Controller / Secretary – Construction

Al Marwan Group; Sharjah; On-site; AED 60,000 - 90,000; Full time

Job summary

Al Marwan Group is seeking an experienced Secretary to support the Estimation Department in a construction/infrastructure setting. The role requires familiarity with tendering and estimation activities and strong MS Office skills.

The successful candidate will coordinate with suppliers, maintain tender logs and documents, and provide day-to-day administrative support to the Estimation/Tendering team to ensure timely delivery of all tender-related materials.

Qualifications

• Bachelor’s Degree or Diploma in Business Administration, Secretarial Studies, or related field.
• 4+ years of relevant experience in construction, infrastructure, contracting, or engineering companies.
• Strong understanding of tendering processes, BOQs, quotations, addendums, and submittals.

Responsibilities

• Coordinate with suppliers and subcontractors for quotations, submittals, and tender requirements.
• Maintain tender logs, BOQs, pricing sheets, trackers, and document registers.
• Organize and manage tender documents, addendums, clarifications, and related correspondence.
• Follow up with procurement, project teams, suppliers, and internal departments on pending requirements.
• Manage departmental emails, filing systems, document control, and records.
• Provide day-to-day administrative support to the Estimation/Tendering team.
• Ensure documents are organized and available within required deadlines.

Skills

MS Excel

MS Word

Outlook

PDF management

Communication

Organization

Education

Bachelor’s Degree or Diploma in Business Administration/Secretarial Studies

Tools

MS Excel

Word

Outlook

PDF/document management systems

Job description

Who We Are

Founded in 1978, Al Marwan Group is a diversified organization serving the construction, heavy machinery, Oil & Gas, real estate, development, and Hospitality sectors across the GCC. The Group operates through multiple business units and subsidiaries, delivering integrated solutions supported by strong operational expertise and a well-established regional presence.

Job Summary

We are looking for an experienced Secretary to support our Estimation Department. The candidate must have strong experience in the construction/infrastructure/contracting industry and be familiar with tendering and estimation activities.

Key Responsibilities

• Coordinate with suppliers and subcontractors for quotations, technical/commercial submittals, prequalification documents, and tender requirements.
• Maintain and update tender logs, BOQs, pricing sheets, trackers, and document registers.
• Organize and manage tender documents, addendums, NTTS, clarifications, and related correspondence.
• Follow up with procurement, project teams, suppliers, subcontractors, and internal departments regarding pending requirements.
• Manage departmental emails, filing systems, document control, and records.
• Provide day-to-day administrative and coordination support to the Estimation/Tendering team.
• Ensure documents and information are properly organized and available within required deadlines.

Required Skills & Qualifications

• Previous experience supporting an Estimation, Tendering, Procurement, or Project team is mandatory.
• Good understanding of construction tendering processes, BOQs, quotations, submittals, addendums, and tender documentation.
• Proficiency in MS Excel, Word, Outlook, and PDF/document management systems.
• Strong communication, coordination, follow-up, and organizational skills.
• Ability to manage multiple priorities and work effectively under deadlines.
• Bachelor’s Degree or Diploma in Business Administration, Secretarial Studies, or a related field.
• 4+ years of relevant experience in a construction, infrastructure, contracting, or engineering company.